Administrative Assistant

Description

Job Summary: Ensure the execution, standardization, and continuous improvement of operational processes, supporting governance of the management system and operational discipline. Key Highlights: 1. Standardization and Documentation of Operational Processes 2. Reservation and Logistics Management for Teams 3. Identification of Opportunities for Optimization and Continuous Improvement ### **Job Description:** Ensure the execution, standardization, and continuous improvement of operational processes, supporting governance of the management system and operational discipline across departments, with a focus on efficiency, compliance, and operational excellence. ### **Key Responsibilities:** * **Standardization and Documentation of Processes**: Update, develop, and maintain high-quality, clear documentation of operational processes aligned with organizational standards and governance requirements; * **Reservation and Logistics Management**: Manage accommodation and transportation reservations for teams and foreign contractors, ensuring adherence to internal policies, deadlines, and service quality; * **Measurement Verification and Control**: Perform verification of service and contract measurements, ensuring accuracy, regulatory compliance, and proper documentation organization; * **Administrative and Logistics Support**: Support coordination of departmental administrative and logistics activities, promoting process efficiency and elimination of bottlenecks; * **Continuous Improvement**: Identify opportunities for optimization in operational processes and contribute suggestions and implementation of improvements where applicable; * **Communication and Stakeholder Relations**: Interact with suppliers, internal departments, and stakeholders, ensuring clear, efficient, and professional communication; * **Execution of Complementary Tasks**: Perform other support tasks as directed by the team, contributing to achievement of operational objectives. ### **Requirements:** * Completed high school with technical training, or currently pursuing/completed undergraduate degree in Administration, Logistics, Engineering, or related fields; * Proven experience in administrative routines and support to technical or operational teams (minimum 2 years); * Proficiency in Microsoft Office suite, with particular expertise in PowerPoint and Excel; * Critical analytical ability, organizational skills, and problem-solving capability; * Strong verbal and written communication skills; * Professional demeanor, sense of urgency, and results orientation; * Ability to work collaboratively and under pressure while maintaining quality and meeting deadlines; * Experience supporting technical teams in projects or industrial maintenance; * Knowledge of management systems (e.g., ISO 9001, ISO 14001 or similar) and procurement, travel, or contract management processes; * Familiarity with project control tools or ERP systems; * Certifications in Process Management or Administration; * Prior experience in inspection, testing, or certification companies. Minimum Education Level: Bachelor's Degree * Health Insurance (monthly premium only for dependents) * Dental Insurance (monthly premium for employee and dependents) * Life Insurance * WellHub (GymPass) * Psychological, Nutritional, Physiotherapy, and Physical Support * On-site Meals * Charter Transportation