PURCHASING ASSISTANT

Description

Job Summary: Support procurement processes for materials, supplies, and services, including requesting quotations, negotiating with suppliers, and tracking purchase orders. Key Highlights: 1. Working for a leading company in the medical-hospital sector 2. Supporting procurement department activities 3. Opportunity for growth in an agile and innovative environment We are the **Kolplast Group**, a leading company in the medical-hospital supplies segment, located in Itupeva. The Kolplast Group is experiencing rapid growth. If you are an **Agile, Innovative, Responsible** professional who considers yourself an **Exemplary** individual, join our team! **Responsibilities and Duties:** Responsible for supporting procurement processes for materials, supplies, and services. Conduct quotations, negotiate directly with suppliers, track purchase orders, finalize service and raw material purchases, and organize documentation and system registrations. **ACTIVITIES:** * Assist procurement department activities, including requesting quotations, comparing proposals, and following up with suppliers. * Enter purchase orders into the ERP system and monitor delivery deadlines. * Control and keep supplier registration information updated, including lead times, prices, and commercial terms. * Support preparation of comparative price, lead time, and payment condition spreadsheets. * Track internal requisitions and ensure proper information flow between departments. * Verify with requesting departments whether received materials match the original requests, to clarify doubts related to purchase orders and invoices. * Assist in invoice and incoming document verification together with the tax and finance departments. * Monitor minimum stock levels for critical items and notify the responsible buyer about necessary replenishments. * Support internal and external audits, maintaining required quality system documentation up to date. * Follow Good Manufacturing Practices and occupational safety guidelines per internal and regulatory standards. * Perform other related tasks of similar complexity within the scope of responsibilities, as requested. **Requirements and Qualifications:** * Completed high school education; * Minimum of 6 months of administrative experience; * Basic knowledge of Microsoft Office Suite; * Familiarity with ERP systems; **Desirable:** * Technical course in Administration, Logistics, International Trade, or related fields. * Prior experience in procurement routines and supplier negotiations. **Work Schedule:** Monday to Friday, from 7:30 AM to 5:30 PM.