Supply Assistant.

Description

Job Summary: Responsible for supporting the execution of operational supply activities, aiming to reduce costs and achieve strategic objectives. Key Highlights: 1. Support in comparison, quotation, and negotiation of supplies and medications 2. Assistance in registering suppliers and products in the management system 3. Support in organizing and participating in sector-related events and programs **Brief Description:** Responsible for supporting the execution of operational activities within the supply department, under guidance from the immediate supervisor and other team members, consistently adhering to Unimed system guidelines and pre-negotiated pricing tables, with the objective of reducing healthcare-related costs and contributing to the achievement of Unimed Centro Rondônia’s strategic goals. **Technical and Specific Knowledge:** * Computer literacy: Word, Excel, and PowerPoint (intermediate level); * LGPD – General Data Protection Law; * Area-specific pricing tables; * Solus and S304 management systems; * Area-specific regulations and manuals; * Current ANS legislation; * Knowledge of orthoses, prostheses, and special materials; * Negotiations conducted by CTNPM, CTDMI, and COMPRAMED; * Negotiation techniques; ANVISA regulations; * Interchange Manual. **Education Level:** Currently pursuing a bachelor’s degree. **Professional Certification:** Business Administration, Accounting, Law, Nursing, or related fields. **Main Responsibilities:** * Support the process of comparing, quoting, negotiating, and supplying OPME (Orthoses, Prostheses, and Special Materials), supplies, medications, and diets, aiming to finalize purchases under optimal conditions of price, quality, and delivery time, under guidance from the immediate supervisor and other team members; * Support the registration process for new suppliers, products, and services in the management system; * Support the request process for signing commitment agreements and contracts with suppliers; * Support the request process for administrative supplies (inventory), when necessary; * Support the TUSS/TNUMM coding process for OPME and medications quoted by the department; * Support the quotation and coding process for updating package values upon request; * Support the monitoring and handling of internal requests via CRM – SOLUS; * Support the invoicing process for payment and request beneficiary cost posting via PING protocol when required. * Collect and enter data for developing performance indicators related to assigned activities, feeding processes and proposing solutions to identified issues; * Provide all verbal or written information—through reports, forms, and procedures—to the department’s coordination; * Monitor processes under one’s responsibility until their effective completion; * Support the renewal process of departmental contracts, assisting in communication with the provider network and aligning needs and expectations; * Contribute to organizing and participate in events and programs promoted by the department and the company \- CTDMI; * Maintain updated supplier registrations participating in CTDMI negotiations; * Identify emerging technologies and advise coordination, management, and company departments. * Stay informed about new products and services offered by the cooperative; * Proactively address customer problems and needs; * Ensure proper organization of the cooperative’s physical and digital documents; * Ensure proper conservation, maintenance, cleaning, and functionality of departmental equipment and work environment; * Promote and attend cooperative events and meetings, as well as participate in social gatherings; * Uphold ethical standards and appropriate professional conduct as part of organizational culture; * Ensure compliance with the cooperative’s internal regulations; * Follow the Employee Handbook and other HR policies and directives; * Responsible for receiving, inspecting, storing, and distributing supplies, medications, and diets in accordance with applicable regulatory guidelines; * Perform other related duties consistent with the responsibilities of one’s operational unit and nature of work, as directed by superiors.