Executive Assistant I Secretary

Description

Job Summary: Provide comprehensive executive support to the Board of Directors, ensuring excellence in calendar management, travel logistics, and financial workflows, acting as an administrative facilitator. Key Highlights: 1. Comprehensive executive support to the Board of Directors 2. Management of complex schedules and travel arrangements 3. Strategic high-level executive assistance **About Alper Seguros** Alper celebrates 15 years of history and has consolidated its position as the fifth-largest insurance brokerage firm in Brazil—a milestone reflecting its High Performance in Insurance. We specialize in Corporate Insurance, Benefits, Automobile, Transportation, Mass-Market, Agribusiness, Reinsurance, Specialty, and Personal Insurance management. For Alper, high performance means continuously surpassing our results and deliverables, always **with focus on what matters most: people.** With comprehensive 360° protection, our strategy and culture walk hand-in-hand. This is reflected from solid planning to leadership actively promoting an increasingly inclusive and diverse workplace. Our numbers demonstrate our strength: over 1\.200 employees, 29 offices nationwide—with headquarters in São Paulo, **over R$6 billion in managed premiums**, and more than 20,000 clients across various sectors. At Alper Seguros, transforming businesses and developing people are guiding principles that unite and steer our five core values: Be Passionate, Be Straightforward, Be an Expert, Be Empathetic, and Be Transparent. These connect us to our purpose: *“Deliver the most efficient insurance solutions to the market through trusted relationships.”* To drive this direction, we adopt a consultative approach with our internal and external clients, offering continuous development opportunities. Our commitment to delivering an outstanding experience for employees is recognized by the **GPTW certification**, which we have earned for seven consecutive years, and by our inclusion since 2024 in the Ranking of the 175 Best Companies to Work for in Brazil. **Responsibilities and Duties** **Job Description:** Provide comprehensive executive support to the Board of Directors, ensuring excellence in calendar management, travel logistics, and financial workflows. Act as an administrative facilitator, ensuring event organization and smooth client and partner engagement while consistently safeguarding operational efficiency and the company’s institutional image. **Responsibilities:** * Manage executives’ complex calendars, performing strategic prioritization of appointments and preventing scheduling conflicts and logistical overlaps. * Coordinate domestic and international travel arrangements, including flight and accommodation bookings, itinerary preparation, and visa/document management. * Control meeting workflows—from checking participant availability and reserving meeting rooms to managing last-minute changes and unforeseen issues. * Provide operational and logistical support for events, handling material organization, guest coordination, and backstage assistance. * Support the planning of corporate meetings and events, ensuring required infrastructure and resources are available. * Manage executives’ professional accounts payable, guaranteeing timely and compliant payments. * Administer reimbursement and expense reporting processes, verifying supporting documentation and entering data into internal systems. * Handle service request submissions, document management, and professional expense tracking. * Deliver consultative support to executives, clients, and partners, upholding the company’s reception standards. * Conduct strategic telephone support—including call screening, message taking, and routing urgent requests. **Requirements and Qualifications** **Qualifications:** * Bachelor’s degree in Secretarial Studies, Business Administration, Human Resources Management, Languages, or related fields. * Intermediate English proficiency required. * Full-time in-office availability required. * Videoconferencing Tools: Proficiency in platforms such as Zoom and Google Meet for scheduling, configuration, and basic technical support for high-level virtual meetings. * Prior experience as an executive secretary. * Experience providing strategic high-level support to Executive Boards (C\-Level) in dynamic, fast-paced environments. * Expertise in managing complex calendars and organizing domestic and international travel. * Coordination of strategic meetings and effective institutional communication. * Strong skills in confidentiality, proactivity, and problem-solving—ensuring uninterrupted operational flow and enabling leadership to focus on strategic decision-making. * Flexibility to adapt to change and dynamic scenarios involving high-volume workloads. * Strong interpersonal skills. * Persuasiveness. * Proactivity. * Organizational ability. **Additional Information** **Our Benefits:** * Medical and Dental Assistance covered by Bradesco Seguros. * Meal or Food Allowance via flexible card. * Transportation Allowance. * Profit Sharing Plan (PLR). * Total Pass: Gym memberships with top-tier academies at exclusive rates. * Life Insurance. * Partnerships with language schools, study abroad programs, universities, and diverse training courses. * Discount on Personal Insurance products for you, your parents, children, and spouse. * Daycare Assistance and programs supporting maternal and infant health. * Holiday on Insurance Professionals’ Day. **Apply Now!** At Alper, we believe it is highly valuable to share diverse ideas and perspectives; therefore, we make no distinction based on race, color, religion, gender or gender identity, nationality, disability, sexual orientation, ancestry, or age. With varied backgrounds and perspectives, our employees truly understand our clients and identify the best solutions. For us, ensuring a successful business strategy is as important as nurturing Collaborative Culture. **People Caring for People** is more than our internal slogan—it is the essence of leadership: inspiring, supporting, and building relationships of trust. This human-centered approach has been essential in tackling major challenges, such as strategic acquisitions and adoption of innovative technologies—transforming both how we work and how we serve our clients. This living culture manifests daily, where our essence centers on **caring, developing, and celebrating.** We care for our people with empathy and respect, develop talent and amplify each individual’s growth potential, and celebrate every achievement—making us stronger and propelling us forward with every delivery. If you seek new challenges and wish to join a high-performance team offering growth opportunities and extensive learning, this is your place. **Learn More About Us:** Alper is the fifth-largest insurance brokerage firm in Brazil. Here, our clients benefit from a team of specialists committed to delivering customized solutions—ensuring the best and most suitable protection options for thousands of companies and individuals. As a market consolidator, we operate across multiple Brazilian states. \+ 29 offices \+ 1200 employees \+ 20,000 corporate clients \+ 1.3 million lives under management \+ R$6 billion in managed premiums \#VemSerAlper