Administrative Analyst

Description

Job Summary: Performs general administrative support services for the sales department, including bid control, file organization, information management, and team support. Key Highlights: 1. Comprehensive administrative and commercial support 2. Bid management and documentation handling 3. Support for sales team and architects Perform general administrative services in support of the public sales area, such as: bid activity management and support, administration, file organization, information management, document review, and support for other administrative activities. **Responsibilities and Duties** * Perform support services for price quotations and preparation of spreadsheets related to commercial proposals; * Travel Planning and Control: Responsible for consolidating the travel schedule for architects and the commercial team, as well as directly requesting quotes through the carrier’s system; if unavailable, manage travel control via the TOKI tool — always prioritizing request urgency; * Monitor execution of activities by Architects/Consultants related to the Planner: Weekly focus activities; * Monitor publication of bidding processes and reinforce communication with execution departments regarding requests: Through dissemination tools for publications related to the area; CCTs and their publications; Tender document planning activities; Researching laws governing service contracts and bidding procedures; * Monitor and handle RNCs (Non-Conformance Reports); * Support architects in preparing proposals previously defined by the department manager; * Support and generate reports related to the sales team and provide support and maintenance for contracts; * Conduct trainings defined by the pre-sales and organizational departments; * Monitor and request technical capability certificates from responsible project departments for projects already executed but lacking such certificates; * Support the pre-sales department manager in monitoring internal audits for ISO 20000 / ISO 37001 / 37301; * Conduct follow-up meetings for planned activities; * Respond to requests opened by LanLink’s corporate commercial team; * Support inputting information and requests into systems as indicated by the commercial team; * Monitor the Sprint and support requests opened for pre-sales, as well as internally opened requests by the team; monitor responses via the ON and ONPs systems; * Perform other related duties; * Search for technical proof documents in Lanlink’s certificate database; * Request technical proof certificates when necessary; * Draft documents related to the pre-sales area; * Comply with Group Lanlink’s procedures, processes, policies, and Compliance obligations, reporting concerns, issues, compliance failures, and participating in required trainings. (Mandatory for all positions). **Requirements and Qualifications** **Academic Background:** Completed undergraduate degree Intermediate or advanced proficiency in Microsoft Office Suite **Professional Experience:** Experience in administrative routines or bidding processes **Additional Information** **Our Benefits:** Hapvida, Bradesco, or Unimed health insurance (based on regional CCT values); Hapvida Odonto or Bradesco Dental dental insurance; Meal allowance or food voucher; Life insurance fully covered by Lanlink; Totalpass; Pharmacy discount program; University tuition discount program; Corporate education platform; Welcome Kit for newborns; Moodar platform. Great to have you visiting us virtually! Shall we get to know each other better? For over 35 years, Grupo Lanlink has been building transformative experiences—not only for companies but also for people’s lives—across all five regions of Brazil. We envision the future with the intention of impacting lives and serving as a trusted harbor for innovation. Our workplaces are built by our employees—who wear the shirt proudly—and who daily create a joyful and collaborative work environment. We believe trust is the foundation of our relationship with our people and our customers—a trust cultivated through practices such as: hiring and welcoming, inspiring, speaking, listening, thanking, developing, caring, celebrating, and sharing. We are many. We are diverse. \#nossomosLanlink. Now it’s your turn! Let us get to know you too? Join Lanlink today. **HEY, ALL OUR POSITIONS ARE PRIORITY FOR PEOPLE WITH DISABILITIES (PCD)!**