SECRETARIAL ASSISTANT

Description

Job Summary: The Secretarial Assistant provides administrative support to the company by organizing schedules, documents, and appointments to ensure smooth operational processes. Key Highlights: 1. Essential administrative and organizational support for the company 2. Collaborative environment focused on results 3. Genuine opportunity for professional growth and development Zabaleta’s mission is to be a powerful channel for doing good for our employees and customers! We are a company with 43 years of history, certified as **\#GPTW**, in growth phase, and actively seeking new talent to join our team. In 2024, we were recognized as the 9th Best Company to Work for in Rio Grande do Sul — and we remain firmly committed to building a beautiful, strong, and innovative story. We are looking for people who **REALLY LOVE** (truly love) **working**, who are self-accountable, good-humored, proactive, and have a STRONG desire to grow alongside the company. **JOB OPENING \- SECRETARIAL ASSISTANT** **Function Mission** Provide administrative and organizational support to the company, assisting with office routines and leadership support, ensuring schedule, document, and appointment organization, thereby contributing to smooth operational processes and delivering a positive experience for employees, customers, and partners. **Main Responsibilities** Support the organization and management of schedules, appointments, and meetings, including: * Scheduling meetings; * Making hotel reservations; * Purchasing airline tickets; * Providing in-person, telephone, and digital customer service, responding to e\-mails, welcoming clients, partners, employees, and visitors; * Organizing documents, contracts, and physical and digital files; * Supporting general office administrative routines; * Managing correspondence and protocols; * Assisting in organizing internal meetings and events; * Providing administrative support to leadership and company departments; * Contributing to continuous process improvements within the department. **Requirements** * Completed high school education; * Strong organizational skills and attention to detail; * Effective verbal and written communication skills; * Basic computer knowledge (e\-mail, documents, spreadsheets); * Professional demeanor, courtesy, and discretion in customer service. **Expected Competencies** **Technical** * Schedule and appointment organization; * Administrative support; * Customer service and communication; * Document organization and control. **Behavioral** * Organization and discipline; * Proactivity; * Effective communication and interpersonal skills; * Commitment, accountability, and discretion. **Organizational** * Self-accountability; * Partnership; * Quality; * Honesty; * Growth; * Humility. **What We Offer** * Market-competitive remuneration; * A team recognized as GPTW; * A collaborative, relaxed, and results-oriented environment; * Ongoing development programs; * A genuine opportunity for professional growth and development within the company.