Job Summary: We are seeking an Executive Secretary to manage schedules, organize travel, coordinate meetings, and strengthen internal team communication. Key Highlights: 1. Management of complex executive schedules 2. Coordination of domestic and international corporate travel 3. Focus on organization, proactivity, and discretion Want to join an environment that values connection and engagement? We are looking for an Executive Secretary to join our team and help us strengthen internal communication and engage our employees. RESPONSIBILITIES * Manage complex executive schedules, including scheduling, rescheduling, and prioritizing meetings, appointments, and events. * Organize and coordinate corporate travel (domestic and international), arranging transportation and accommodations. * Prepare and organize meetings, ensuring room reservations, materials, equipment, and coffee service. * Record meeting minutes, ensuring information accuracy and follow-up on decisions. * Draft, review, and format documents such as presentations, reports, and correspondence, ensuring clarity and institutional standards. * Maintain organized, secure, and easily accessible physical and digital files. * Manage communication flow (e\-mails, phone calls, and messages), filtering, prioritizing, and routing information. * Ensure confidentiality of sensitive and strategic information. * Proactively identify and resolve issues, seeking efficient solutions and minimizing disruptions to operations. REQUIREMENTS * Solid and proven experience in executive secretarial roles, executive support, or high-level administrative support. * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Familiarity with communication and collaboration tools such as Teams. * Prior experience in planning and coordinating corporate travel logistics. * Excellent verbal and written communication skills in Portuguese, with a high level of grammatical and orthographic proficiency. * Strong organizational skills, proactivity, discretion, and attention to detail. * Sense of urgency and ability to prioritize tasks. * Analytical mindset, focused on problem-solving and anticipating needs. Minimum Education: Bachelor's Degree Transportation Allowance and Meal Voucher
João Silva
Indeed · HR
João Silva
Indeed · HR
