Transportation Administrative Assistant

Description

Job Summary: A professional to organize, control, and monitor transportation documentation and processes, supporting the sector’s logistics and financial management. Key Highlights: 1. Organization and control of transportation documentation and route monitoring. 2. Preparation of performance and cost reports using advanced Excel. 3. Collaboration for continuous improvement using Lean and Kaizen methodologies. **Job Description and Responsibilities:** **Working Hours:** Monday to Friday, from 09:00 to 20:00, with a 1:30-hour lunch break — alternate Saturdays **Experience Level:** Professional **Employment Type:** Permanent – CLT **?? Your Responsibilities** * Organize and control transportation documentation using **ERP** to ensure compliance and process efficiency. * Monitor delivery routes and schedules via **fleet management systems** to optimize logistical flow. * Register and track transportation requests, ensuring proper resource allocation and adherence to deadlines. * Prepare transportation-related performance and cost reports using tools such as **advanced Excel**. * Update supplier and carrier registries to maintain accurate and up-to-date data. * Assist in controlling expenses and budgets linked to the transportation department. * Issue CT-e, MDF-e, CIOT, and federal tax forms. * Manage fleet-related documentation. **?? How You Will Interact and Make an Impact** * Collaborate with logistics and operations teams to align processes and improve transportation efficiency. * Communicate with suppliers and customers to ensure satisfaction and prompt resolution of pending issues. * Contribute to the implementation of continuous improvements using **Lean** and **Kaizen** methodologies. * Participate in the department’s strategic planning to support cost reduction and productivity enhancement. **Requirements:** **?? Essential Requirements** * Completed high school education; technical training in Logistics, Administration, Economics, or related fields is preferred, or equivalent practical experience. **?? Technical Skills** * Advanced proficiency in the **Microsoft Office** suite, especially **Excel**, for data control and analysis. * Familiarity with transportation management systems and **ERP**. * Ability to manage documentation and administrative processes related to transportation. **?? Behavioral Competencies** * Organization and attention to detail to ensure process accuracy. * Proactivity in problem-solving and decision-making. * Strong interpersonal communication skills for interaction with teams and suppliers. * Teamwork and flexibility to handle varied demands. **?? Preferred Qualifications** * Knowledge of transportation legislation and safety regulations. * Experience with data analysis tools and reporting. **Benefits:** Food allowance, Parking, Profit-sharing program, Life insurance