Transportation Assistant

Description

Job Summary: We are seeking a Transportation Assistant to approve and register carriers, ensuring legal and operational compliance within a dynamic and strategic logistics environment. Key Highlights: 1. Work in a strategic logistics area with a focus on compliance and data management. 2. Opportunity to grow through multicultural experiences. 3. Positively impact the environment and people. **About DHL** --------------- Connecting people, improving lives. Join DHL and get the essentials of your daily life through our best-in-class benefits — we prioritize your safety, health, and that of your family. Build your career with us and seize the opportunity to grow through multicultural experiences that challenge you every day. This will not be just another job — it will be your chance to positively impact the environment and the people both inside and outside DHL. As a global company, we value the diversity of our employees as a true strength, and this strength can only be harnessed if everyone feels they can truly be themselves daily — regardless of ethnicity, religion, sexual orientation, gender, disability, or any other personal characteristic. That is what we mean by inclusion. Diversity is our strength. Being DHL means developing your capabilities to the fullest. \#GoTeach \#GoHelp \#GoGreen**Job Description** --------------------- We are looking for a Transportation Assistant to join our team, focusing on the approval and registration processes for Independent Freight Carriers (TAC) and Freight Transportation Companies (ETC). This professional will work closely with analysts and coordinators in the area to ensure the registration and documentary compliance of service providers, aligned with legal, security, and operational requirements. The assistant will be responsible for executing operational routines related to document analysis, verification, and validation — such as driver’s licenses (CNH), vehicle documents (CRLV), National Registry of Road Freight Transporters (RNTRC), insurance policies, and other mandatory requirements for registration approval. Additionally, the assistant will handle registration and updating of information in internal systems (TMS, insurers, and management platforms), ensuring data consistency and integrity, as well as correct classification of carriers according to current business rules. The role also includes tracking documentation-related pending items with drivers and transport companies, performing follow-ups to resolve documentation issues, supporting operational indicator monitoring for the area, and meeting established deadlines for carrier approval. This position demands high attention to detail, organizational skills to manage large volumes of information, discipline in executing standardized procedures (WIs and SOPs), and critical thinking to identify inconsistencies or risks in the process. The environment is dynamic, with frequent interaction across departments including risk management, transportation, acquisition, and customer service. We seek professionals with strong communication skills, a sense of urgency, responsibility, and proactivity to ensure smooth and secure processes. If you are interested in working in a strategic logistics area focused on compliance, data management, and carrier relations, this opportunity is for you!**Requirements** -------------- Completed high school education (technical or undergraduate studies in Logistics, Administration, or related fields preferred). Basic knowledge of transportation documentation (CNH, CRLV, RNTRC, ANTT) and driver/transport company registration processes (preferred). Proficiency in Microsoft Office, especially Excel (filters, basic formulas, and data organization). Prior experience in administrative routines, registration, approval, or document analysis is a plus. Attention to detail, organizational sense, and discipline to follow operational procedures (WIs and SOPs). Strong communication skills for interacting with drivers, transport companies, and internal departments, as well as ability to conduct follow-ups on pending items.**Responsibilities** --------------------- Receive, verify, and organize registration documents from drivers and transport companies (CNH, CRLV, RNTRC, etc.), ensuring legibility and compliance. Conduct document analysis and validation per established criteria (validity, completeness, and adherence to business rules). Register and update TACs and ETCs in internal systems and insurer platforms, ensuring correct parameterization of information. Monitor and resolve documentation-related pending items, conducting follow-ups with drivers and transport companies to meet defined deadlines. Execute approval process steps per operational instructions (WIs) and standardized procedures (SOPs). Support the organization and maintenance of registration databases, ensuring data consistency and traceability. Flag inconsistencies, discrepancies, or risks identified during analysis and registration processes. Ensure registrations are complete and operationally ready, meeting legal and security requirements. Maintain aligned communication with analysts, coordinators, and partner departments (risk management, transportation, acquisition, and customer service).