ADMINISTRATIVE ASSISTANT II

Description

Job Summary: A professional to support the Administrative Board, assist in coordinating administrative routines, control documents, and prepare indicators. Key Highlights: 1. Administrative Board Support 2. Assistance in Coordinating Routines and Document Control 3. Indicator Preparation * Support the Administrative Board; * Perform administrative tasks across various departments of the institution, preparing charts, maps, and reports; * Various controls and records; * Draft internal communications regarding routine matters; provide information to various departments. **Responsibilities and Duties** * Assist in coordinating reception, appointment scheduling, and telephone services. * Control document-related routines, databases, and files pertinent to the department. * Receive documents relevant to the department and, if necessary, forward them to related departments. * Organize and maintain departmental document archives and filing systems, including classification, labeling, and storage. * Review, dispatch, and/or instruct processes related to the employee's work unit, arranging for their proper forwarding. * Prepare indicators. Perform other activities as required or directed by management. * **Requirements and Qualifications** * Currently pursuing or having completed a Bachelor’s degree; * Postgraduate studies in Business Administration (in progress) preferred; * Intermediate/advanced proficiency in Microsoft Office suite; * Minimum of one year of experience in the field. **Additional Information** The **SPDM** \- Paulista Association for the Development of Medicine is a non-profit civil association with philanthropic purposes, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57\.925, dated 03/04/1966; No. 40\.103, dated 05/17/1962; and No. 8\.911, dated 07/30/1970\. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, the **SPDM** has been expanding its scope of operations through projects under development in Social Assistance and Education sectors. This wide range of activities increasingly consolidates the **SPDM** as a large-scale philanthropic institution seeking economic, social, and environmental sustainability. Thus, the SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to ensure universality and equitable access to health services, essential for human and social development. Our commitment is to foster an inclusive culture that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals meeting minimum requirements. We value the sharing of ideas, fostering a team-oriented work culture, respect for diversity, and inclusion. **MISSION** To deliver health care services with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as the largest and most competent Brazilian philanthropic health organization. **VALUES** * Capacity Building * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **THE SIM** Integrated Medical Service (SIM) is a specialized, medium-complexity health care unit located at Praça Luiz de Araújo Máximo, 50, Jardim Paraíba, Jacareí/SP, offering referral-based care as part of Jacareí’s Municipal Health Network, serving users of Brazil’s Unified Health System (SUS) from Jacareí, Igaratá, and Santa Branca municipalities, according to patient access flow defined and implemented by regulatory mechanisms of Jacareí Municipal Health Secretariat. The Paulista Association for the Development of Medicine (SPDM) assumed management of this unit on January 2, 2018, pursuant to Management Agreement No. 2\.002\.01/17\.17\. In partnership with Jacareí Municipal Government, through its Municipal Health Secretariat, SPDM strives for excellence in public health services and reinforces its commitment to SUS principles, as stipulated in Law No. 8\.080, dated September 19, 1990—particularly concerning universal access, free-of-charge assistance, preservation of individual autonomy in safeguarding physical and moral integrity, equality in health care, right to information for patients, and respect for users’ and citizens’ rights, among others.