Administrative Assistant

Description

Job Summary: The Administrative Assistant will support the daily operations of Honest Sucos Naturais, focusing on routine administrative tasks, billing, and inventory control in a dynamic environment. Key Highlights: 1. Essential support for the company's daily operations. 2. Working in a dynamic environment with a focus on administrative efficiency. 3. Contributing to the support of sales and logistics teams. The Administrative Assistant will be responsible for supporting the daily operations of Honest Sucos Naturais, focusing on routine administrative tasks, billing, and inventory control. The professional will work in a dynamic environment, contributing to administrative efficiency and supporting the sales and logistics teams. **Responsibilities and Duties** * Perform general administrative tasks, such as document organization, telephone reception, meeting scheduling, and team support. * Process order billing, issue invoices, verify payments, and prepare sales reports. * Manage product inventory (natural juices and related items), monitoring receipts/shipments, periodic inventories, and restocking alerts. * Assist with archiving fiscal and administrative documents, ensuring compliance with regulatory standards. * Collaborate with the finance department for account reconciliation and monthly reporting. * Maintain updated spreadsheets and systems (e.g., Excel, ERP, or management software). **Requirements and Qualifications** * Completed high school education; technical certification in Administration, Accounting, or related fields is preferred. * Minimum 1 year of experience in administrative roles, with emphasis on billing or inventory control (experience in retail or food/beverage industries is a plus). * Basic knowledge of tax legislation (NF\-e, taxes) and inventory management tools. * Proficiency in Office tools (advanced Excel for reports and formulas; Word and PowerPoint). * Availability to work standard business hours (Monday to Friday, with possible flexibility). **Additional Information** * Technical: Proficiency in billing systems (e.g., SAP, Totvs, or similar); basic calculation and data analysis skills; knowledge of inventory control methods (FIFO, rotating inventory). * Behavioral: Organized and detail-oriented; proactive; strong interpersonal skills; ability to work under pressure and prioritize tasks. * Additional: Familiarity with hygiene and food safety standards (due to the natural juice industry); Honest was born from the desire to do good in a simple, genuine, and responsible way. From the beginning, honesty became our non-negotiable principle and guides all our decisions. The word HONEST means "honest" in English, and because this value is so important to us, we named our brand accordingly! We work with purpose, dedication, and pride in what we have built, bringing health and convenience to people's daily lives. We believe great results are achieved by people who walk together, value teamwork, and grow with integrity.