Administrative Assistant

Description

Job Summary: Professional to perform document verification, scheduling, and management for employees, monitoring pending items and organizing training sessions. Key Highlights: 1. Opportunity to work in document management and regulatory compliance. 2. Collaboration in organizing and managing onboarding processes and training sessions. 3. A role requiring strong organizational skills, attention to detail, and proactivity. Basic Requirements * Completed high school education (in some cases, currently pursuing or having completed a bachelor's degree) * Basic computer skills (especially Excel and internal systems) * Strong organizational skills and attention to detail * Clear communication (written and verbal) Behavioral Skills * Organization (essential) * Responsibility for meeting deadlines * Proactivity * Discretion (handling confidential documents) * Ability to work effectively in a team **Preferred Qualifications** * Prior experience in administrative or document management roles * Familiarity with specific systems (e.g., ERPs or company-specific internal systems) * Basic knowledge of relevant legislation (e.g., labor, tax, logistics, etc., depending on the area) **Main Responsibilities – Documentation Department** * Perform **employee documentation verification**, ensuring completeness, up-to-date status, and compliance with company and client requirements; * Schedule **periodic medical examinations**, monitor deadlines, and ensure employee compliance; * Upload and manage documents on portals such as SGC, Atlas, Benhófe, among others; * Monitor documentation-related pending items and act to **resolve them with responsible parties**; * Issue and update the **NR training calendar**, ensuring compliance with regulatory standards; * Organize and manage **terminal onboarding sessions**, ensuring all employees are authorized for access and operation; * Maintain updated controls and records to support audits and process compliance. Employment Type: Permanent CLT Compensation: R$2.000,00 - R$2.400,00 per month Benefits: * Medical insurance * Dental insurance * Meal allowance * Food voucher * Transportation allowance Work Location: On-site