Administrative Assistant - Release

Description

Job Summary: Ensure the correct operational and documentary flow of transported cargo, guaranteeing agility, legal compliance, and efficiency in logistics operations. Key Highlights: 1. Carry out and monitor administrative and operational transportation activities. 2. Issue and validate electronic tax documents (CT-e and MDF-e). 3. Support trip scheduling and monitor cargo in real time. Ensure the correct operational and documentary flow of transported cargo, from issuance of tax documents through to trip monitoring, guaranteeing agility, legal compliance, and efficiency in meeting internal and external logistics operation demands. * Carry out and monitor **administrative and operational activities** related to cargo transportation. * **Issue and validate electronic tax documents** (CT\-e and MDF\-e) based on invoices received via email, customer portals, or directly from drivers. * **Import, process, and organize invoices** from various customers, especially in **cold storage operations**, ensuring traceability and tax compliance. * **Process GNRE payments** and other state taxes where applicable, maintaining control records and financial reconciliation. * **Record all trips and routes** in insurance and tracking management systems (e.g., Raster), ensuring coverage and monitoring of transported cargo. * **Perform vehicle checklists (tractors and trailers)**, validating operational conditions, documentation, and compliance with internal requirements. * **Support trip scheduling** (domestic and international), contributing to logistical planning, vehicle allocation, and fleet availability control. * **Serve clients and service providers**, offering support regarding transportation requests, documentation, and trip status. * **Monitor trips in real time via the Raster system**, flagging incidents, deviations, or unplanned stops to the responsible team. * **Manage various administrative routines**, such as document archiving, spreadsheet control, and updating operational reports. * **Maintain relationships with third-party carriers and independent service providers**, ensuring efficient communication and alignment with company standards.