Commercial Administrative Assistant

Description

Job Summary: Administrative support for sales representatives, focusing on monitoring, verification, organization of documents, and efficient routing of operations. Key Highlights: 1. Administrative support to the sales team 2. Organization and management of documentation and processes 3. Collaboration to optimize processes and increase efficiency COMPANY DESCRIPTION Galleria Group comprises three companies: Galleria Banking Correspondent, Galleria Finance, and Galleria Direct Credit Society; forming an ecosystem dedicated to real estate-backed credit, focused on optimizing the product lifecycle and delivering superior service to business partners and customers. This enables us to offer greater agility and more attractive interest rates to all. JOB DESCRIPTION Responsible for providing administrative support to sales representatives in departmental administrative activities. Key responsibilities include monitoring, verifying, and receiving documents according to the established checklist; requesting and organizing pending documentation; and efficiently routing operations to respective departments—ensuring process agility and compliance. RESPONSIBILITIES AND DUTIES · Provide administrative support to the sales team, assisting with daily departmental tasks; · Monitor, verify, and receive documents as per the established checklist; · Identify and procure pending documentation required to maintain process continuity; · Route operations and documentation to responsible departments, ensuring process fluidity; · Maintain organized and up-to-date records, ensuring data integrity; · Assist customers and partners by providing administrative support; · Monitor deadlines and ensure all process stages are correctly completed; · Collaborate with the sales team to optimize processes and improve operational efficiency; · Support in Prospecting and Relationship Management – Draft partnership agreements; · Assist in gathering necessary information for prospecting new partners and customers, and support creation and validation required for effective registration with all correct and necessary information; · Verification of Requirements: Identify, together with the sales team, which operations require issuing a Fiscal Invoice (NF) to the partner, and proceed with issuance and control procedures. REQUIREMENTS AND QUALIFICATIONS * Practical knowledge of Excel is desirable; * Completed high school education; * Personal marketing and communication skills; * Ability to organize information, spreadsheets, and documents; * Proactivity in addressing problems and proposing solutions. ADDITIONAL INFORMATION * Eagerness to LEARN. * PROACTIVITY to understand and resolve issues. * Enthusiasm for COLLABORATING WITH PEOPLE. * Attention to DETAIL. AT GALLERIA, YOU WILL RECEIVE: * Salary + commission * Meal Allowance: via Flex Ifood Card (R$35 per business day) * Total Pass * Life insurance * National health plan * On-site work model at Sky Galleria, Campinas/SP At Galleria Bank, we believe diversity strengthens collaboration and results! We strongly encourage an inclusive atmosphere focused on learning, problem-solving, and driving our business forward! Compensation: R$2.100,00 – R$3.000,00 per month Benefits: * Medical assistance * Dental assistance * Company-provided mobile phone * Corporate agreements and commercial discounts * Free parking * Life insurance * Meal allowance * Transportation allowance Work Location: On-site