Job Summary: Professional responsible for schedule organization, executive support, financial and residential management, and event coordination. Key Highlights: 1. Executive support and management of personal and professional schedules 2. Personal financial management and coordination of travel and events 3. Domestic supervision and residential maintenance **RESPONSIBILITIES:** Organize and control appointment schedules, both personal and professional. Support and prepare meetings, ensuring all necessary logistics. Manage payments and personal financial control, including cash flow preparation with visibility into fixed and variable expenses. Execute international transfers as required. Ensure all personal and asset-related documents are up to date and valid. Plan and organize travel, including flights, accommodations, and required documentation. Organize and maintain records and documents related to personal and residential expenses. Address and support requests from the executive’s family members. Directly supervise two domestic employees, monitoring their routines and related labor requirements. Control purchases and inventory of various supplies, such as groceries, medications, and personal items. Plan and coordinate personal and corporate events. Provide service and support to internal and external stakeholders, as required by the executive. Conduct regular visits to the executive’s residence (preferably on Wednesdays) to assess needs for repairs, maintenance, or operational adjustments. Manage all residential maintenance, ensuring optimal functionality and preservation of premises without making unauthorized changes (e.g., decorative items, lighting, locks, etc.). Monitor deadlines and follow up on vehicle-related maintenance and legal obligations, such as IPVA, insurance, and periodic inspections. Address diverse personal requests, ensuring discretion and agility. Remain available with a powered-on mobile phone throughout working hours, guaranteeing prompt response to any request. **REQUIREMENTS:** Completed undergraduate degree, preferably in Executive Secretariat, Business Administration, or related fields. Proven experience in the role of Executive Secretary. English at basic/intermediate level, with oral and written communication ability. Flexibility to handle occasional requests outside standard business hours. Preferred: Own vehicle for occasional transportation, if needed. Preferred: Experience in managing and supervising domestic employees, overseeing household routines, procurement, and service providers. **WORK SCHEDULE:** 9:00 AM to 6:00 PM. Work mode may be hybrid, combining in-office and remote work days, according to role requirements and prior alignment with leadership. **BENEFITS:** Salary negotiable. Health insurance. Dental insurance. Meals provided in the cafeteria. Transportation allowance. This position is open and verified by the Buscar Vagas portal in partnership with Divulga Vagas Brasil.
João Silva
Indeed · HR
João Silva
Indeed · HR
