Onboarding Assistant

Description

Job Summary: The professional will handle onboarding processes with a tactical and operational focus, supporting the execution of employee onboarding stages to ensure an agile and efficient process. Key Highlights: 1. Focus on innovation, technology, and operational excellence 2. Support for agile and efficient onboarding processes 3. Contribution to legal compliance and internal policies **About the Company** With a solid history since 1967, Verzani \& Sandrini is a national reference in outsourced services. Present across Brazil with over 70,000 employees, we serve various sectors including industries, hospitals, shopping centers, airports, and large-scale developments. We provide comprehensive solutions in facilities management, physical security, electronic security, and maintenance—always emphasizing innovation, technology, and operational excellence. **Position Description:** Handle onboarding processes with a tactical and operational focus, supporting the execution of employee onboarding stages—from document verification and organization to registration in internal systems. Conduct documentation screening, support the request of pre-employment medical examinations, update tracking records, and assist in scheduling onboarding orientations. Ensure adherence to deadlines, compliance with internal policies and labor legislation, and provide support to internal departments and candidates—contributing to an agile, organized, and efficient onboarding process. **Responsibilities:** * Support the onboarding process by verifying, organizing, and performing initial validation of candidate documents. * Register employees in internal HR, payroll, and benefits systems. * Assist in requesting and tracking pre-employment medical examinations. * Update and maintain onboarding tracking spreadsheets and systems. * Support scheduling of onboarding orientations and communicate with candidates regarding process stages. * Ensure proper organization and archiving of physical and digital onboarding files. * Provide support to internal departments (HR, Payroll, and managers) throughout the onboarding process. * Assist in meeting onboarding deadlines and schedules. * Contribute to process compliance with internal policies and legal requirements. * Support administrative tasks within the Onboarding department as needed. **Requirements:** * Completed high school education (higher education in Human Resources, Administration, or related fields currently pursued is desirable). * Prior experience in administrative routines or supporting Human Resources/Personnel Department processes. * Basic knowledge of onboarding processes is a plus. * Familiarity with labor documentation and organization of physical and digital files. * Proficiency in Microsoft Office, especially Excel at a basic level. * Strong organizational skills, attention to detail, and ability to meet deadlines. * Ability to work effectively in teams and manage multiple tasks. * Good verbal and written communication skills. * Proactivity and willingness for continuous learning. **Job Benefits:** * Meal Allowance * Medical Assistance * Dental Assistance * Benefits Club – Partnerships with educational institutions * Corporate University – Exclusive training platform * Gympass – Gym membership program * “Our Care” Program – Psychological, financial, and legal counseling * Life Insurance Minimum Educational Requirement: Technical Course