ADMINISTRATIVE ASSISTANT II

Description

Job Summary: Professional to provide administrative support to the executive board, performing administrative tasks, controls, and report preparation. Key Highlights: 1. Administrative support to the executive board 2. Monitoring of indicators and processes 3. Organization of files and documents * Provide support to the administrative executive board; * Perform administrative activities across various departments of the institution, preparing charts, maps, and reports; * Various controls and records; * Draft internal communications regarding routine matters; provide information to various departments. **Responsibilities and Duties** * Provide support to the administrative executive board; * Monitor and consolidate administrative indicators and report to the immediate manager; * Monitor mandatory documents and periodically request them from departments; * Register purchase requests and invoices in the TASY and Fluig systems, monitoring deadlines and due dates; * Forward documents for managers' signatures; * Consolidate, control, and record various items as required by external agencies; * Organize and maintain department-related files and folders, including classification, labeling, and storage; * Review, process, and/or instruct procedures related to the employee's work unit, arranging for their forwarding; * Monitor the progress of official correspondence or procedures related to the employee's work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs; * Manage the schedules of immediate managers, answer telephone calls, reschedule meetings, coordinate events related to the area of operation, and register issued and received documents; **Requirements and Qualifications** * Completed undergraduate degree; * Postgraduate studies in Business Administration (in progress) preferred; * Intermediate/advanced proficiency in Microsoft Office suite; * Prior experience in the field is desirable; **Additional Information** Availability to work in the capital city, with necessary travel to the organization's units. Work Location: Av. Brigadeiro Luís Antônio. Salary Range: R$6,000.00 Childcare allowance, Group Life Insurance, Meal Voucher, Food Voucher. Working Hours: Monday to Friday, from 9:00 AM to 6:00 PM. **SPDM** \- Paulista Association for the Development of Medicine is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57,925, dated March 4, 1966; No. 40,103, dated May 17, 1962; and No. 8,911, dated July 30, 1970. The Association’s primary guiding principle is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serving everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through projects under development in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equal access opportunities to health care, essential for human and social development. Our commitment is to foster an inclusive culture that values diversity and empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s most comprehensive and competent philanthropic health organization. **VALUES** * Capacity Building * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **AME Mogi** AME Mogi das Cruzes, or Mogi das Cruzes Medical Specialty Outpatient Clinic, was established due to the need to expand medium-complexity health services within the Unified Health System (SUS) in the Alto Tietê region, pursuant to Decree No. 56,979 of May 9, 2011, issued by the Government of the State of São Paulo. It was inaugurated on March 30, 2012, managed by OSS\-SPDM\- Paulista Association for the Development of Medicine, under the Management Contract signed on September 30, 2011, with the São Paulo State Department of Health. **Outpatient Clinic** Mogi das Cruzes Medical Specialty Outpatient Clinic serves as a reference center for the Alto Tietê region, which has a population of 2.5 million people, of whom 70% (1.7 million) rely on SUS. The region comprises 11 municipalities: Arujá, Biritiba Mirim, Ferraz de Vasconcelos, Guararema, Guarulhos, Itaquaquecetuba, Mogi das Cruzes, Poá, Salesópolis, Santa Isabel, and Suzano. With a built area of 2,550 m² distributed over two floors, it features medical consultation rooms, a room for minor procedures, a recovery room, dressing rooms, and examination rooms. Since its inauguration, the MEDICAL SPECIALTY OUTPATIENT CLINIC – AME MOGI DAS CRUZES has pursued excellence in public health services, acting with commitment to social responsibility, transparency, and efficiency in outpatient management. Care is delivered by a qualified multidisciplinary team aiming to provide patients with the best possible care, delivering services with humanization. Outpatient services are intended for internal demand and users referred by Primary Health Care Units. Spontaneous or emergency demand is not accepted.