Communications Assistant

Description

**The Communications Assistant is an essential operational role responsible for ensuring the efficient, accurate, and consistent execution of daily communication activities across Brazil and India, with a specific focus on local Brand, Events, and Social Media tasks in Brazil. This role directly supports the Corporate Communication Manager by managing high\-volume, routine demands, thereby mitigating operational risks and freeing up strategic time for high\-level planning and compliance. The ideal candidate is a detail\-oriented, fluent Portuguese speaker with proven organizational skills.** **Key Responsibilities and Main Activities****The primary function of the Communications Assistant is to provide execution and logistical support across the three core areas managed by the team.** **1\. Internal communications execution (Brazil and India)*** **Channel management:** **Manage and update internal communication channels, including SharePoint sites and internal communities.** * **Content sourcing:** **Actively collect testimonials, photos, and WEXer content required for global regional and global campaigns on wexchange.** * **Town hall logistics:** **Support the end\-to\-end execution of virtual and hybrid town halls, including managing the agenda flow, basic audiovisual logistics, and running the live Q\&A session.** * **Content production:** **Draft and execute low\-complexity communications, such as standard organizational announcements and routine office updates.** * **Calendar oversight:** **Assist in managing the shared internal communication calendar, ensuring accurate scheduling and preventing audience overload.** **2\. Brand and events coordination (Brazil focus)*** **Event logistics:** **Execute low\-complexity, high\-volume internal marketing actions and events, such as coordinating office engagement activities and local university events.** * **WEX experience support:** **Coordinate logistical details and support the physical execution of events related to the WEX Brazil and India Experience programs.** * **Vendor support:** **Assist the Manager with vendor management logistics, including coordinating vendor details and tracking payments in partnership with the Procurement team.** * **Internal campaigns:** **Coordinate the scheduling and execution of internal celebratory dates and employee engagement campaigns.** **3\. Social media operations (Brazil focus)*** **Content sourcing:** **Actively collect testimonials, photos, and WEXer content required for social media posting.** * **Approval workflow:** **Support weekly social media operational demands, including coordinating content assets, proofreading/approving subtitles, and ensuring materials are ready for the external agency.** * **Calendar supervision:** **Supervise the daily flow and scheduling of the social content calendar in coordination with the external agency.** * **Performance tracking:** **Organize and track basic social media key performance indicators for routine reporting.** **Requirements*** **Previous experience in an administrative, communications, events or marketing support role (Apprenticeship experience is highly valued).** * **Fluency in Portuguese (written and verbal) is required to manage local vendors, events, and communications in Brazil.** * **Intermediate level of English (written and verbal) is required to support potential global requests** * **Strong organizational skills and high attention to detail.** * **Proficiency in Google Workspace equivalents and canvas.**