Administrative Assistant

Description

Job Summary: The Accounting Reporting Assistant provides administrative support to the department, ensuring accuracy and compliance of financial records and documentation under health management contracts. Key Highlights: 1. Provide administrative support for health management contracts. 2. Ensure accuracy and compliance of financial records and documentation. 3. Contribute to process standardization and continuous improvement of the department. **Job Objective:** Provide administrative support to the Accounting Reporting department to meet institutional contract requirements related to health management services — ranging from primary to hospital care — across multiple municipalities and states in Brazil. **Job Responsibilities:** The Accounting Reporting Assistant is responsible for executing and monitoring accounting reporting activities, ensuring accuracy and compliance of financial records as well as integrity of documentation. Monitor timely submission of mandatory documents by respective departments. Assist in organizing and preparing expense documentation required under management contracts (e.g., invoices, payment receipts, contracts, reports, bank statements, etc.). Digitize, classify, and archive physical and electronic documents according to organizational standards and public agency requirements. Archive copies of accounting reports in designated locations. Prepare official documents such as formal letters, correspondence, and others. Assist in assembling monthly, interim, and final accounting reports, aligned with established schedules and deadlines. Coordinate with finance, accounting, and operations departments to collect and organize documents and information. Contribute to process standardization and continuous improvement of the accounting reporting function. **Preferred Education:** * Completed high school (mandatory); * Technical or undergraduate studies in Administration, Public Management, Accounting Sciences, or related fields (preferred). **Preferred Experience:** * Administrative experience preferred, especially in accounting reporting, financial control, or within Third Sector organizations/healthcare sector. * Familiarity with Third Sector contracts and public accounting reporting; * Knowledge of fiscal and financial documents; * Proficiency in Microsoft Office (Excel, Word) and Adobe — intermediate or advanced level; * Experience with document management systems and public accounting reporting platforms (preferred). **Desired Competencies:** * Organization and attention to detail; * Commitment to meeting deadlines; * Strong communication skills and ability to work collaboratively; * Proactivity and responsibility in handling sensitive information. **Minimum Educational Requirement:** High School Diploma (Secondary Education)