Administrative Assistant

Description

Job Summary: The professional will provide support in company management, focusing on financial administration, operational processes, HR, Marketing, and Sales, as well as managing essential routine tasks. Key Highlights: 1. Comprehensive support in company management 2. Financial and operational management 3. Team development and training **About Us** OdontoCompany is proud to announce another major milestone: we have reached our one-thousandth dental clinic in Brazil and are the world's largest dental clinic network! Since its founding in 1990, OdontoCompany has stood out for changing behaviors and raising awareness about the importance of maintaining proper oral health, encouraging regular dental visits for prevention—and, above all—for achieving outstanding results in restoring patients' smiles. With over 30 years in the market, the brand is recognized nationwide with more than 1\.000 units, thanks to its pioneering approach using advanced techniques in Orthodontics, Restorative Dentistry, Aesthetics, Endodontics, Implantology, and other procedures leveraging cutting-edge technology—ensuring safety and comfort at every stage of each treatment. Join us in stamping a beautiful smile. OdontoCompany — WORLD'S LARGEST! **Responsibilities and Duties** * Provide support in company management, focusing on financial administration, operational processes, HR, Marketing, Sales, and other areas. * Responsible for revenue and expense control, and for managing essential routine tasks required for any organization’s operation—including document issuance, database updates, and supplier and client communication. * Full interaction with the service flow across operations, sales, and clinic managers. * Train current and new employees to continuously improve skill development. * Monitor daily clinic closing by reviewing activity checklists and coordinating the team to complete tasks and meet goals. * Work collaboratively, motivating and providing full support. * Prepare departmental performance reports and improvement actions contributing to operational efficiency. * Align activities with upper management guidelines and company policies. * Leadership profile, initiative, teamwork, commercial orientation, interpersonal skills, computer literacy, sales knowledge, proficient typing, strong communication, proactivity, and agility. **Day-to-Day Responsibilities** ------------- * Manage unit e\-mails together with the director. * Conduct financial management via tools and suppliers. * Develop and monitor reports and key performance indicators (KPIs). * Support and monitor operations to ensure functionality. * Organize files and maintain updated information databases. * Assist managers and team leaders with practical daily tasks—such as preparing documents, providing public information, and responding to e\-mails. * Monitor daily budget execution against targets. * Manage accounts receivable delinquency jointly with the Clinical Director – Budget Analyst. * Track departmental and clinic performance indicators. * Lead internal regulation and quality standards implementation with support from OdontoCompany’s People Management team. * Refine the workflow diagram and ensure adherence across the entire clinic. * Ensure compliance with all applicable regulations. * Lead daily and monthly goals across all departments, presenting them clearly and strategically identifying potential gaps for greater effectiveness. * Establish goal and performance indicators. * Prepare managerial reports. * Take full responsibility for the clinic’s physical infrastructure—addressing any infrastructure issues or improvement opportunities. * Receive the Administrative Director and managers. * Receive suppliers. * Cash handling. * Complete documents and contracts. * Use proprietary system. * Verify material/prosthesis receipt control. * Meet established goals. **Requirements and Qualifications** * Degree in Psychology, Human Resource Management, Business Administration, or related fields. * Advanced Microsoft Office suite proficiency. * Preferred qualifications: * Specialization in related areas;  **Additional Information** **Benefits** * Transportation allowance; * Basic food basket (R$255.00\) per month; ### **About Us** **OdontoCompany** is proud to announce another major milestone: we have reached our one-thousandth dental clinic in Brazil and are the world's largest dental clinic network! Since its founding in 1990, OdontoCompany has stood out for changing behaviors and raising awareness about the importance of maintaining proper oral health, encouraging regular dental visits for prevention—and, above all—for achieving outstanding results in restoring patients' smiles. With over 30 years in the market, the brand is recognized nationwide with more than 1\.000 units, thanks to its pioneering approach using advanced techniques in Orthodontics, Restorative Dentistry, Aesthetics, Endodontics, Implantology, and other procedures leveraging cutting-edge technology—ensuring safety and comfort at every stage of each treatment. Join us in stamping a beautiful smile. **OdontoCompany — WORLD'S LARGEST!** ### **Our Units** #### **OdontoCompany Carijos** Rua Carijós, 1663 \- Vila Linda, Santo André \- SP, 09180\-001 (11\) 2774\-6300 #### **OdontoCompany Centro** Rua Correia Dias, 18 \- Sobreloja 1 \- Centro, Santo André \- SP, 09010\-120 (11\) 2774\-8200 #### **OdontoCompany Vila Luzita** Av. Dom Pedro I, 4111 \- Sobreloja \- Vila Guarará, Santo André \- SP, 09132\-033 (11\) 2564\-5380 #### **OdontoCompany Vila Palmares** Avenida Carlos Gomes, 253 \- Vila Palmares, Santo André \- SP, 09061\-510 (11\) 4473\-3000