Executive Assistant

Description

Job Summary: Finnet is seeking a professional to manage executive calendars, organize meetings and travel, and provide essential administrative support in an innovative environment. Key Highlights: 1. Be part of financial management innovation 2. Collaborative and challenging environment 3. Opportunity for continuous growth and learning Innovate to simplify. Every day, when we arrive at Finnet, we don’t just want to work—we want to create innovative solutions that streamline our clients’ management processes. More than that, we are client-centric! We tirelessly strive to understand our clients’ needs and behaviors to deliver an outstanding user experience. We do this because we believe we can contribute to our clients’ success—and we want all companies to use our systems. Creating something extraordinary isn’t easy. The best ideas emerge when people are having fun and working toward a greater purpose. You’ll be challenged, you’ll learn, and you’ll have fun! We serve as the ERP complement for numerous companies across Brazil, offering solutions for: RECEIVABLES PAYABLES FINANCIAL MANAGEMENT PAYMENT GATEWAY MARKETPLACE FOR ADVANCEMENTS Open Banking Want to learn more? Visit https://finnet.com.br/ We’re Growing! Join us as a \#Finneter **Responsibilities and Duties** * Calendar Management: Organize and manage executives’ schedules, including meetings, appointments, and key events. * Ensure executives are aware of their daily schedule and guarantee adequate time for each activity while avoiding scheduling conflicts. * Logistical Support: Organize meetings, conferences, and events—booking rooms, monitoring equipment availability, and handling all necessary preparations to ensure successful execution. * Meeting Management: Conduct pre-meeting preparation by gathering all relevant information—including meeting agendas, reference documents, and action lists. Responsible for opening meetings, reviewing agendas, summarizing topics discussed in previous meetings, and setting expectations for the current meeting. * Take accurate and detailed notes on discussions, decisions, and agreed-upon actions, recording specific tasks assigned to each participant. This information must later be compiled into formal minutes and shared with all attendees. * Action List Follow-up: Monitor and track the action list—the list of actions agreed upon during meetings. * Regularly review task progress, remind responsible parties of deadlines, and communicate with the team to ensure timely completion of all actions. * Correspondence Management: * Efficiently and professionally sort and respond to correspondence, emails, and messages. It is critical to filter incoming information and route it appropriately. * Travel Coordination: Plan and coordinate executives’ travel—including flight bookings, accommodation, transportation, and other necessary arrangements. * Ensure executives have all required information and documents for a smooth trip. * Document Preparation: Assist in creating, editing, and formatting documents, reports, presentations, and other business materials. Guarantee accuracy, consistency, and professionalism in all deliverables. * Confidential Information Management: Handle sensitive and confidential information ethically and discreetly. Ensuring security of such information and respecting executives’ privacy is fundamental. * Decision-Making: Make decisions on behalf of executives when necessary, based on a solid understanding of company goals and priorities. This includes problem-solving and effectively managing unforeseen situations. * Executive Advisory and Support: Provide support and assistance in task management, project tracking, and delivering relevant information and analyses to aid decision-making. * Professional Relationship Development: Establish and maintain strong professional relationships with colleagues, business partners, and other stakeholders to ensure effective and constructive communication. **Requirements and Qualifications** **Education:** Currently pursuing a degree in Secretarial Studies or related fields * **Experience:** * Minimum of 1 year in this role. **Hard Skills:** * Organizational and time-management skills: Ability to plan and coordinate activities, prioritize tasks, and meet deadlines. * Proficiency with productivity systems and tools—including Microsoft Office (Word, Excel, PowerPoint), calendar systems, and email platforms. * Writing and communication skills: Ability to draft and format documents, create professional presentations, and communicate clearly and effectively. **Soft Skills:** * Multitasking ability: Capable of handling multiple tasks simultaneously, managing interruptions, and prioritizing work according to demand. * Excellent communication skills: Able to interact effectively—both verbally and in writing—with colleagues, clients, and senior leadership. * Discretion and confidentiality: Capable of handling confidential information sensitively and respecting others’ privacy. * Proactive attitude: Anticipate needs and take initiative to resolve issues before they become major obstacles. **Finnet: Connecting businesses to the financial future for over 22 years** At Finnet, our mission is to transform complexity into simplicity. With over two decades of experience, we are a benchmark in technological solutions that simplify financial management for large enterprises across Brazil. We are pioneers in the digital transformation of the financial sector, delivering cloud-based software for financial connectivity, cash management, multi-channel payments, and corporate credit—and operating as a Techfin within the largest Marketplace for Buyer Risk in the market. Our technology connects over 3 million CNPJs and 120 financial institutions. Currently, we are certified as a Payment Transaction Institution and the only connectivity provider participating in Brazil’s Open Finance initiative at the Central Bank. **Working at Finnet means being part of innovation** Here, every day is an opportunity to create something extraordinary. Our environment is collaborative, challenging, and focused on continuous learning. We believe the best ideas arise when we work with purpose and passion. If you seek a place where you can grow, learn, and shape the future of enterprise management, Finnet is your place. We operate in the following areas: **RECEIVABLES • PAYABLES • TREASURY** **Join us as a \#Finneter** Join a solid, human-centered, and specialized company that leads the market and shapes the future of financial management in Brazil. Here, you’ll have space to innovate, develop, and be part of a team connected to the future.