Receptionist

Description

Job Summary: We are seeking an organized, welcoming, and communicative individual to serve as the agency's first point of contact, delivering a positive experience to customers, partners, and colleagues. Key Highlights: 1. Greet customers, suppliers, partners, and visitors cordially. 2. Organize meeting rooms and support administrative tasks. 3. Maintain organization, preservation, and welcoming atmosphere in common areas. **Receptionist** ================= **About the Opportunity** ------------------------ At Calia, we believe every great experience begins with a warm reception. We are looking for an organized, welcoming, and communicative individual to be the first point of contact between customers, partners, and colleagues and our agency. More than just greeting people, this person will be responsible for delivering a positive experience to everyone who enters our office, contributing to an organized, collaborative, and visitor-ready environment. If you enjoy interacting with people, pay attention to details, and seek to work in a dynamic environment, this opportunity may be right for you. **Key Responsibilities** -------------------------------- * Greet customers, suppliers, partners, and visitors cordially and efficiently. * Handle telephone calls and route incoming calls appropriately. * Manage visitor access and organize entry and exit flow at the agency. * Manage receipt and dispatch of correspondence, documents, and packages. * Organize meeting rooms, ensuring availability of equipment, supplies, and coffee break support. * Support scheduling of meeting rooms and administrative tasks within the department. * Assist with quotations for minor services, internal event coordination, and ad-hoc administrative activities. * Collaborate with IT, Facilities, and Cafeteria teams to ensure smooth operation of agency spaces. * Maintain organization, preservation, and welcoming atmosphere in common areas. **We Are Looking For Someone With** --------------------------------- * Currently pursuing or having completed a bachelor’s degree in Administration, Secretarial Studies, or related fields (preferred). * We also consider candidates with a completed high school diploma and consistent reception experience in medium- or large-sized companies. * Prior experience in reception, customer service, hospitality, or related areas. * Proficiency in Microsoft Office and ease of use with scheduling tools and email. * Excellent verbal and written communication skills. * Strong organizational skills and ability to manage multiple tasks simultaneously. **Nice-to-Have** ----------------------- * Experience in communication agencies, advertising firms, or corporate environments with high visitor traffic. * Experience organizing internal events and providing administrative support. **Profile We Seek** ----------------------- * Welcoming communication style and professional demeanor. * Discretion and responsibility when handling confidential information. * Strong organizational and time management skills. * Proactivity and attention to detail. * Ability to collaborate effectively within a team. * Adaptability to a dynamic work environment. * Commitment to punctuality and quality of service. **Job Details** ----------------------- **Work Model:** On-site **Location:** Brasília (DF) **Schedule:** Monday to Friday, from 10:00 AM to 7:00 PM (1-hour lunch break) **Employment Type:** CLT (Consolidated Labor Laws contract) **This position is also open to People with Disabilities (PcD).** **Fluig: 1163764