Foreign Trade Assistant

Description

The **Foreign Trade Assistant** is responsible for supporting the execution of operational activities related to international purchases, import and export processes, contributing to the organization, verification, and control of information and documents in this area. This professional ensures data consistency, accurate recording of transactions in the system, and supports planning, purchasing, and logistics tracking routines, thereby contributing to process efficiency and timely delivery. * Support the execution of international purchasing processes, from purchase requisition creation through delivery information tracking. * Assist in preparing and updating departmental controls and reports, contributing to the organization of order-related information and ongoing processes. * Verify import and export documents—such as Commercial Invoice, Packing List, and Bill of Lading (BL)—ensuring information consistency and compliance with internal procedures. * Create and update purchase requisitions and orders in the system (ERP \- SAP), ensuring that information is accurate and aligned with negotiated terms. * Validate quantities, values, and commercial terms related to import processes, supporting analysis and payment approval. * Support tracking of import processes—including shipping, customs clearance, and receipt scheduling—keeping information up to date. * Maintain communication with suppliers, freight forwarders, customs brokers, and internal departments to align information and submit documents. * Assist in resolving operational discrepancies, such as quantity, value, or documentation differences. * Contribute to organizing and updating departmental master data, controls, and files. * Assist in monitoring KPIs and updating data for analysts’ and management’s analysis. * Ensure timely updates and integrity of information in management systems (ERP \- SAP). * Support administrative routines in the department, such as document organization, internal controls, and fulfilling departmental requests. **Requirements and Qualifications** * Currently pursuing or completed bachelor’s degree in Foreign Trade, International Relations, Business Administration, or related fields. * Prior experience in administrative or operational roles related to foreign trade is desirable. * Basic knowledge of import and export processes. * Proficiency in Microsoft Office, especially Excel (intermediate level). * ERP system knowledge is desirable (SAP is a plus). * English is not mandatory but considered an advantage. * Strong organizational skills, attention to detail, and ability to meet deadlines. * Proactive profile with willingness to learn and develop. * Ability to work collaboratively and communicate effectively across departments. **Desirable** Basic knowledge of foreign trade routines. Basic interpretation of import and export documents. Data entry and control in ERP systems. Data and information organization and control. Support in preparing operational reports. Intermediate Excel (data control and organization). **Benefits:** Meal allowance On-site meals Unimed health insurance plan Dental insurance plan Pharmacy discount program Transportation allowance Life insurance Totalpass Salary: R$2\.500,00 \- R$3\.500,00 per month Benefits: * Medical assistance * Dental assistance * Childcare allowance * Free parking * Life insurance * Meal allowance * Transportation allowance Work location: On-site