Administrative Assistant

Description

Job Summary: You will assist with tax and accounting routines, including invoice analysis, tax credit calculation, reconciliations, and audit support, while interacting with internal and external clients. Key Highlights: 1. Analysis and recording of invoices and classification of tax codes 2. Support in internal and external audits and policy management 3. Preparation of accounting entries and calculation spreadsheets **Career Area:** Business Services**Job Description:** **Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. **It's Your Time!** **Make Your Career Worth It!** Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines, and diesel-electric locomotives. For nearly 100 years, we have helped customers build a better, more sustainable world and remain committed to contributing to a low-carbon future. Our innovative products and services, supported by our global dealer network, deliver exceptional value that helps our customers succeed. When you join Caterpillar, you’re joining a global team that cares not only about the work we do but also about one another. We are the creators, problem solvers, and future world builders creating stronger, more sustainable communities. We don’t just talk about progress and innovation here—we make it happen, with our customers, where we work and live. Together, we are building a better world so everyone can enjoy living in it. If you seek personal and professional growth within an inclusive company culture that champions equity, respects differences, and believes in people’s potential, this is the right place for you. We welcome candidates with disabilities (PcD) and those representing gender, cultural, ethnic, religious, age, generational, racial, national, and sexual orientation diversity. **Important: Please regularly check the email associated with your application, including spam/junk folders.** **To check your application status, log in using your candidate credentials on our careers page, as it reflects any updates.** **Job Profile / Responsibilities:** You will assist with tax and accounting routines, including invoice analysis, tax credit calculation, reconciliations, and audit support, while interacting with internal and external clients. * Responsible for invoice analysis and recording. * Classification of tax codes for transactions and service provisions. * Analysis for appropriate allocation of tax credits. * Communication with internal and external clients. * Support in internal and external audits. * Management of departmental policy and procedure manuals, ensuring continuous updates. * Preparation of manual accounting entries and accounting reconciliations. * Development of calculation spreadsheets, presentations, and tools using Office 365\. **Skills:** **Effective Communication:** Understanding of concepts, tools, and techniques for effective communication; ability to accurately convey, receive, and interpret ideas, information, and needs through appropriate communication behaviors. **Flexibility and Adaptability:** Knowledge of effective approaches and techniques for managing change; ability to adapt comfortably to evolving environments and handle change effectively. **Management of Multiple Priorities:** Knowledge of effective self-management practices; ability to manage multiple goals, projects, groups, or activities simultaneously, making sound judgments regarding priorities and time allocation. **Problem Solving:** Knowledge of approaches, tools, and techniques for identifying, anticipating, and resolving organizational, operational, or process-related problems; ability to appropriately apply problem-solving knowledge across diverse situations. **Basic Qualifications:** * Currently pursuing or having completed a bachelor’s degree, preferably in Accounting, Business Administration, or Economics. * Pre-intermediate English proficiency. * Intermediate-level proficiency in Microsoft Office 365 applications (Excel, PowerPoint, Word, Power BI, Power Automate, etc). **Preferred Qualifications for Standout Candidates:** * Completed bachelor’s degree, preferably in Accounting, Business Administration, or Economics. * Experience in tax and/or accounting routines. * Intermediate English proficiency. * Advanced proficiency in Microsoft Office 365 applications (Excel, PowerPoint, Word, Power BI, Power Automate, etc). * Experience in continuous improvement using methodologies and tools to implement automation. *Note: This position requires the candidate to work onsite five days per week.* **Interested in the challenge and want to grow your career at Caterpillar? Apply to our selection process!** **Learn about some of the benefits offered\*:** * Health Insurance * Dental Insurance * Medication Reimbursement * Psychological, Legal, Social, and Financial Support Program * WellHub * Private Pension Plan * Profit Sharing (PLR) * Christmas Bonus * Transportation Benefit * Life and Personal Accident Insurance * Extended Maternity and Paternity Leave * Employee Resource Groups (Young Professionals, Women in Networking, LAMBDA (LGBTQIA\+), Latino Group, Active in Sports, SWE, and ToastMasters). * Caterpillar reserves the right to modify or change benefits at any time, with prior notice and in compliance with applicable legal requirements. Benefit eligibility may vary depending on position and location. The Recruitment & Selection team emphasizes that we do not use personal emails or domains (@gmail, @hotmail, etc.) to contact candidates. Available positions are published exclusively through official company channels (www.caterpillar.com/careers.html; https://www.linkedin.com/company/caterpillar\-inc), and official Caterpillar emails always end with the domain **@cat.com**. Additionally, the company never requests any form of payment (bank transfer, PIX, etc.) for recruitment purposes. For more information, click the link: https://www.caterpillar.com/pt/careers/apply\-now/help.html \#LI **Posting Dates:** April 15, 2026 \- April 23, 2026 Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply Not ready to apply? Join our Talent Community.