SP HEADQUARTERS - Executive Assistant

Description

Job Summary: We are seeking an Executive Assistant to serve as a direct partner to the CEO, ensuring organization, smoothness, and efficiency in the executive daily routine. Key Highlights: 1. Direct partner to the CEO for organizing and ensuring smoothness in executive daily routines. 2. Management of complex calendars, communications, and travel. 3. Support in handling confidential information with discretion and professionalism. Join a global, solid, and aviation-passionate company. Founded in **the United Arab Emirates** in **1959**, dnata operates in **35 countries** across **6 continents**, with over **51,000 employees**, serving **174 airports** and **347 clients worldwide**. **Here, we value people, invest in talent, and build careers.** We seek an **Executive Assistant** to serve as a direct partner to the CEO, ensuring organization, smoothness, and efficiency in the executive daily routine. The role is responsible for coordinating complex schedules and ensuring excellence in managing appointments, communications, and travel. **Responsibilities and Duties** * Manage and organize the CEO’s calendar, prioritizing strategic appointments; * Coordinate meetings (internal and external), including logistics, agendas, and supporting materials; * Plan and execute travel logistics (flights, accommodations, transfers, and itineraries); * Serve as the primary communication liaison between the CEO and internal and external stakeholders; * Manage expense reimbursements; * Translate, interpret, and summarize texts in Portuguese, Spanish, or English; * Prepare executive reports, presentations, and documents; * Track requests and ensure efficient follow-ups; * Organize events, executive meetings, and strategic sessions; * Support in handling confidential information with discretion and professionalism; **Requirements and Qualifications** * Completed undergraduate degree, preferably in Business Administration, Executive Secretariat, International Relations, or related fields. * Experience in advisory and secretarial roles, preferably within large multinational corporations; * Fluent English (spoken and written); fluent Spanish is a plus; * Excellent organizational, time management, and detail-oriented skills; * Strong ability to communicate clearly, concisely, and professionally; * Proactive, resilient profile with high prioritization capability; * Proficiency in Microsoft Office and calendar management tools; * Willingness to travel occasionally; Regarding **physical requirements**, broad and fine motor coordination, dexterity, articulation of upper and lower limbs, variable posture for performing tasks, trunk rotation and flexion, locomotion and ambulation, and occasional physical effort are required. Regarding **sensory requirements**, visual acuity is required for reviewing physical materials and documents and entering data into the company’s integrated internal system; auditory perception is required for telephone communications with suppliers and colleagues. Regarding **neuropsychological requirements**, attention, concentration, organizational ability, creativity, data interpretation, and initiative in resolving causal situations are required. **Additional Information** It is nearly impossible to walk through an airport in Brazil without seeing the **dnata** logo. We are one of dnata’s largest hubs globally, operating in **26 airports** across the country — from north to south — and in over **140 airports worldwide**. Always on the ground, ensuring every service is delivered with **safety, responsibility, and excellence**. Here, you will join a team of over **6,000 aviation professionals**, specialists in **ground handling**, covering everything from **passenger services**, through **baggage handling, ramp operations**, up to **aircraft pushback**, for both commercial and executive aviation. We serve **more than 20 airlines** and perform **over 250,000 turnarounds annually**.