Administrative Assistant

Description

Job Summary: Support the Operations, Legal, and Business areas with administrative tasks, document organization, telephone assistance, and preparation of legal opinions and reports. Key Highlights: 1. Administrative support for Operations, Legal, and Business areas 2. Document organization and telephone assistance 3. Preparation of legal opinions and reports Support the Operations, Legal, and Business areas with administrative activities, including tracking and recording document inflows and outflows, controlling and organizing files, liaising with suppliers and colleagues from other departments, handling telephone contacts and calls, updating control systems, and assisting in information flow to contribute to daily routine execution; additionally, handle documents from preparation through receipt, complying with required procedures, and—under supervision—prepare legal opinions, update internal and client systems, monitor and contribute to meeting internal and client KPIs. Perform routine tasks supporting legal and administrative functions, and prepare reports and spreadsheets according to departmental guidelines, ensuring accuracy and up-to-dateness of information. **Responsibilities and Duties** * Provide administrative support to the Operations, Legal, and Business areas, including document and correspondence organization and telephone assistance; * Manage and update Documents by maintaining and updating the document and information control system, archiving processes, contracts, and documents in an organized manner for easy retrieval; * Populate client systems according to established guidelines, conduct procedural analysis, prepare legal opinions, and comply with judicial orders in systems for fulfilling obligations or making court-ordered payments. **Requirements and Qualifications** * Completed high school education; pursuing or holding a bachelor’s degree in Business Administration, Law, Business Management, or related fields is preferred; * Minimum of 6 months’ experience in administrative support roles, preferably in operations, legal, or business-related areas, with strong organizational skills, attention to detail, proactivity, good communication, ability to manage multiple demands, and collaborate effectively; * Intermediate proficiency in Excel; analytical thinking and problem-solving skills; clear and assertive communication. **Additional Information** Our Benefits: Meal or food allowance – Sodexo Pluxee; Unimed health insurance; Uniodonto dental insurance; Pet benefit; Extended maternity leave; Extended paternity leave; Childcare allowance for mothers with children up to 5 years and 11 months old; Pluxee Cuida (psychological, social, financial, and legal support); Nutritional assistance; Wellhub; Multi-sport courts; Partnerships with various establishments (educational institutions, restaurants, etc.); Birthday Day Off; Transportation allowance (6% payroll deduction, deposited exclusively onto the bus card); Life insurance. Founded in 1998, S&S is headquartered in Ribeirão Preto. We operate through our own offices and partners across Brazil’s Southeast, South, and Northeast regions. Our clients include medium- and large-sized economic groups in insurance, telecommunications, banking, services, civil construction, and other sectors. A comprehensive physical and organizational infrastructure supports our operations—covering location, facilities, technology, administration, and finance. Our commitment is to our clients, and we always act with enthusiasm and dedication, placing ourselves fully at the service of their objectives.