Administrative Operations Analyst

Description

**Our client:** A company specializing in coworking and flexible corporate solutions, offering modern workspaces, shared infrastructure, and services focused on experience, networking, and productivity. We are seeking a professional to work as an Administrative Operations Analyst, responsible for supporting the company’s administrative and operational functions. This position will involve monitoring internal routines, organizing administrative processes, managing operational controls, and supporting senior management. The ideal candidate is organized, responsible, trustworthy, and demonstrates strong execution and follow-up capabilities for recurring processes. **Requirements and qualifications:** * Bachelor’s degree in Business Administration, Executive Secretariat, Management Processes, or related fields; * Prior experience in administrative, operational, or financial routines; * Experience handling payments, operational financial controls, and deadline tracking; * Experience providing internal support and administrative assistance; * Basic knowledge of HR department operations and interaction with accounting; * Proficiency with systems, digital controls, and administrative tools; * Proficiency in Microsoft Office Suite; * Strong document organization and process tracking skills; * Organized, responsible, and committed profile; * Strong execution and routine follow-up capabilities; * Good verbal and written communication skills; * Ability to handle multiple tasks simultaneously; * Interpersonal relationship skills; * Collaborative, proactive, and operationally autonomous profile; * Experience in technology companies, agencies, coworking spaces, or consulting firms is considered a plus; * Availability for on-site work. **Responsibilities:** * Monitor and support operational administrative routines; * Organize payments, deadlines, administrative controls, and operational requests; * Serve as the liaison between the company, employees, and the accounting firm; * Support HR department routines, including documentation, vacation management, and administrative follow-ups; * Organize and track documents, contracts, and internal requests; * Support administrative processes related to clients and suppliers; * Assist in organizing operational demands from corporate clients; * Maintain control and follow-up of recurring administrative processes; * Support senior management with operational and administrative requests; * Ensure organization, predictability, and robust operational support for internal routines; * Support continuous improvement of administrative processes; * Assist in receiving clients, partners, and visitors when necessary; * Help monitor suppliers and service providers; * Contribute to maintaining the company’s operational organization. Minimum Education Level: Bachelor’s Degree