ADMINISTRATIVE ASSISTANT - PCD

Description

* Perform various administrative activities, preparing charts, maps, and reports; * Perform various controls and records; * Draft internal communications regarding routine matters; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks, in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls intended for your department, filter topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls, either directly or through the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card catalogs; * Enter data using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation for transcripts; * Control requests and receipt of consumable materials, arranging for the appropriate request forms and monitoring deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, in compliance with legal requirements; * Organize and maintain department-related document archives and card catalogs, including classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of official business or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service requirements. **Requirements and Qualifications** * Completed high school education; * Bachelor’s degree in Administration (completed or in progress) is desirable; * Computer literacy — User level; * Prior experience in the field is an advantage. **Additional Information** Working Hours: 8:00 AM to 5:00 PM (Monday to Friday) Salary Range: R$ 2.000,00 – R$ 2.200,00 CLT Benefits: Transportation Allowance, On-site Cafeteria, Meal Voucher, Daycare Assistance, Life Insurance, and SESC Partnership. Work Location: **Taboão da Serra – SP** **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit, philanthropic civil association recognized as being of federal, state, and municipal public utility at its headquarters, respectively by Decrees No. 57.925 of March 4, 1966; No. 40.103 of May 17, 1962; and No. 8.911 of July 30, 1970. The Association’s primary guiding principle is its integration into the health system, focused on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all citizens without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through projects under development in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to health services—essential for human and social development. Our commitment is to foster an inclusive culture that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value the sharing of ideas, fostering a team-oriented work culture, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as the Brazilian philanthropic health organization with the broadest reach and highest competence. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **THE HGP** General Hospital of Pirajussara (**HGP**) was inaugurated on January 25, 1999, following the signing of the management agreement between the São Paulo Association for the Development of Medicine (**SPDM**) and the São Paulo State Department of Health. It was one of the first public health facilities in the state to be managed by a Social Organization of Health. **HGP** addressed a longstanding demand from the populations of Taboão da Serra, Embu das Artes, and neighboring municipalities for a local health reference center serving residents of this region, which had long suffered from inadequate medical care. Prior to **HGP**, any need for health care—whether for simple or complex conditions, especially surgical cases—required citizens from these municipalities to travel long distances to hospitals in greater São Paulo. The Hospital serves directly the municipalities of Taboão da Serra and Embu, collectively home to approximately half a million people, and since its inauguration has aligned its operations with **SPDM**’s mission: to pursue excellence in delivering public health services, grounded in social responsibility and commitment to the principles of Brazil’s Unified Health System (**SUS**). Over 21 years of service delivery, **HGP** has successfully achieved SPDM’s vision of “being an exemplary public service, recognized as a model of care.” Additionally, consistent with the values defined by **SPDM**, **HGP**, since its inauguration, upholds a “social commitment manifested through citizenship actions, health promotion, disease prevention, and environmental protection,” significantly contributing to regional development. **HGP** was inaugurated during a period of extreme scarcity of health resources and widespread socioeconomic vulnerability among the general population. As part of local and regional development strategies and outlooks, the establishment of this facility enabled provision of high-risk prenatal care, emergency and urgent hospital care, auxiliary diagnostic tests, and inpatient beds in adult, pediatric, and neonatal intensive care units.