ADMINISTRATIVE ASSISTANT

Description

Job Summary: The Administrative Assistant will ensure control and organization of legal and administrative tasks, being responsible for document, contract, and license management, as well as supporting financial and operational routines. Key Highlights: 1. Will manage contracts and reports for the executive board and management teams 2. Will monitor validity periods and request renewals of permits and technical reports 3. Will perform bank reconciliation and warehouse inventory control Join the Riberfoods team — a company with over **46 years of history**, focused on **delivering excellence in customer service and comprehensive solutions** for the food service channel. Our portfolio includes more than **3,000 items**, serving segments such as restaurants, ice cream parlors, bakeries, confectioneries, packaging, and machinery. We are passionate about innovation and our customers’ satisfaction, and we seek professionals who share this same passion! **ADMINISTRATIVE ASSISTANT** DISTRIBUTION CENTER \- RIBEIRÃO PRETO/SP **Purpose of the Role** Ensure control and organization of the unit’s legal and administrative demands. You will be responsible for ensuring proper management of documents, contracts, and licenses, as well as supporting financial and operational routines — directly contributing to the company’s legal compliance and internal organization. **Main Responsibilities** * **Contract Management:** Mediate and finalize contractual amendments among contracting parties, contractors, and the Legal Department (excluding HR); register and maintain contracts in a specific operational system. * **Reporting and Compliance:** Issue monthly reports to the executive board and management teams regarding active processes and contracts. * **Management of Technical Reports and Permits:** Monitor validity periods and request renewals of permits (Sanitary, Location, and AVCB) and technical reports (fire safety, pallet doors, generators, photovoltaic panels, and cold rooms). * **Financial Routines:** Perform bank reconciliation, record entries in the **Paytrack** system, verify and confirm PIX receipts, and keep relevant departments informed. * **Warehouse Inventory Control:** Monitor material inflows and outflows in the warehouse, signaling when stock replenishment is needed. **REQUIREMENTS AND ADDITIONAL INFORMATION** * **Education:** Completed high school (Higher education in Administration, Financial Management, or related fields currently pursued or completed is desirable). * **Computer Skills:** Intermediate proficiency in **Excel**. * **Working Hours:** Monday to Friday, from 08:00 to 18:00 (with a 1h12m break). * **Location:** Willingness to work at the distribution center located at Rua Dante Ferezin No. 400 \- Distrito Industrial Pref. Luiz R. Jábali. **Benefits:** * Market-competitive salary; * Full Hapvida health insurance plan — R$ 55.63 employee contribution; * Free Porto Seguro Bronze dental insurance for the employee; * On-site meals provided at a monthly cost of R$ 46.00; * Fuel allowance (driver’s license and personal vehicle required) or transportation voucher with 6% payroll deduction; * Pharmacy benefit program with Drogão Super; * Life insurance; * Rest room and game room; * Discounted purchase of Riberfoods products;