ADMINISTRATIVE ASSISTANT - NURSING SUPERVISION

Description

Job Summary: The professional will perform diverse administrative tasks, including preparing charts, maps, reports, and controlling records, as well as drafting internal communications. Key Highlights: 1. Administrative and secretarial activities. 2. Support across various organizational departments. 3. Organization and maintenance of files and documents. * Perform diverse administrative tasks, preparing charts, maps, and reports; * Conduct various controls and recordkeeping; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls intended for your department, screen topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or via the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in tax ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, arranging for the appropriate request form and tracking delivery; * Draft letters, memoranda, official letters, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies, Administration, or related fields; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** Working hours — from 1:00 PM to 7:00 PM — rotating 6-day workweek with 1 day off **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. The Association’s primary directive is its integration into the health system, focused on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serving everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through projects currently under development in Social Assistance and Education sectors. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to health care—essential for human and social development of citizens. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea sharing, teamwork culture development, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free of prejudice, distinction, or classification of citizens. **VISION** To be recognized as the largest and most competent Brazilian philanthropic health organization. **VALUES** * Training and Development * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency ***WE CARE FOR THOSE WHO CARE!*** General Hospital “Professor Doutor Waldemar de Carvalho Pinto Filho” was inaugurated on April 14, 2000, and comprises a proactive, ethical, talented, and continuously developing team. If you identify with our values and activities and wish to join our team, submit your resume and become part of this team.