Procurement Analyst (Purchasing)

Description

Job Summary: Responsible for managing the procurement process, including supplier research, negotiation, contract drafting, and quotation control in the Mega ERP system, aiming to optimize costs and ensure on-time delivery. Key Highlights: 1. Full procurement process management 2. Negotiation and contract management with suppliers 3. Internal collaboration with production and finance * Responsible for managing the procurement process, including supplier research and evaluation, price, delivery schedule, and terms negotiation, and contract drafting. Entering and controlling quotations and purchase orders in the Mega ERP system, monitoring costs and developing procurement plans aligned with inventory and production requirements. Organizing employee requests into quotation maps and purchase order forms, tracking delivery processes to ensure timely fulfillment. Collaborating with production and finance departments. Main Responsibilities: * Supplier Research: Identify and evaluate potential suppliers, conducting market research to ensure optimal selection. * Negotiation: Lead negotiations on pricing, delivery schedules, and payment terms with suppliers. * Contract Management: Draft and review purchase contracts, ensuring agreed terms are fulfilled. * Mega System Control: Enter and monitor quotation maps and purchase orders in the Mega ERP system, tracking progress and requirements at each stage. * Cost Analysis: Monitor and analyze product and service costs, seeking opportunities to reduce expenses. * Procurement Planning: Develop and implement procurement plans aligned with inventory and production needs. * Reporting: Prepare procurement performance reports and present recommendations to management. * Internal Collaboration: Work closely with other departments, such as production and finance, to ensure efficient operations. * Organize items requested by employees via official company communication channels into a quotation table to facilitate price comparison. Send price quotation requests to suppliers for items listed in the quotation map. * The role includes continuously identifying new suppliers offering the best quality-price combination for project budgets. Submit the quotation map for approval by the department manager and support the manager with supplementary information for purchase approval. * Track delivery of purchased materials and assist in follow-up to ensure suppliers adhere to agreed delivery schedules. * Monitor available raw materials in budget spreadsheets. If any item exceeds the planned amount.