Junior Logistics Administrative Assistant

Description

Job Summary: Ciello Móveis is seeking a Logistics Administrative Assistant to handle administrative and logistics processes, ensuring agility, organization, and efficiency in operations. Key Highlights: 1. Administrative Support to Logistics 2. Collaborative and continuously developing environment 3. Opportunity for professional growth **Salary:** BRL 2300.00 \+ attendance bonus **Employment Type:** Permanent – CLT **Work Location:** On-site \- Pinheirinho **About the Opportunity** Ciello Móveis is looking for a **Logistics Administrative Assistant** to join our team. We seek an organized, proactive, and detail-oriented professional who is comfortable handling administrative processes and contributing to agile, organized, and efficient logistics operations. **Main Responsibilities** **Administrative Support to Logistics** * Support the Operations Coordinator in the department’s administrative routines; * Organize and archive logistics documents, such as invoices, delivery confirmations, reports, and freight contracts; * Track and record delivery confirmations, ensuring information traceability; * Monitor pending deliveries, rejections, and rescheduling requests. **Scheduling and Customer Service** * Assist in scheduling deliveries according to operational demand; * Contact customers to confirm delivery times and collect necessary information; * Update the system with scheduling data and delivery status. **Information Management** * Maintain control spreadsheets up to date; * Manage fleet documentation, including driver’s licenses (CNH), vehicle registration (CRLV), insurance, and maintenance records; * Assist in preparing logistics performance reports; * Ensure all necessary information is available daily to the operations team. **Requirements** * Completed high school education; * Technical or undergraduate studies in Logistics, Administration, or related fields are a plus; * Desired: 6 months to 1 year of experience in administrative routines or logistics support; * Basic Excel knowledge; * Familiarity with management systems (ERP) and scheduling tools; * Strong communication skills for phone and WhatsApp customer service; * Organization, responsibility, and attention to detail. **Desired Competencies** * Organization and planning; * Clear and concise communication; * Proactivity; * Teamwork; * Emotional intelligence; * Results orientation; * Ability to quickly learn new processes and tools. **What We Offer** * Collaborative and continuously developing environment; * Opportunity for professional growth; * Training and support for performing job duties. **Ciello Benefits** --------------------- *Some benefits have a waiting period (indicated in parentheses).* ️ Meal allowance – BRL 20.00 per workday *(no payroll deduction)* Transportation allowance or fuel assistance *(no payroll deduction)* Health insurance *(after probationary period – proportional to tenure)* ️‍ Gym allowance *– reimbursement of BRL 50.00 (after probationary period)* ️ Purchase of our products at a discount *(after probationary period)* Tuition assistance *(per company policy)* Online therapy platform – Guia da Alma *(emotional health support)* Birthday day off and gift Baby kit for newborns Opportunity for growth Healthy and relaxed work environment "Refer a Friend" program