Project and Planning Coordinator

Description

Job Summary: We are seeking a Project and Planning Coordinator with a focus on processes, team management, and delivery of results in highly complex projects. Key Highlights: 1. Act as guardian of governance and operational excellence 2. Lead and translate ideas into structured action plans 3. Strong creative/visionary profile Who We Are At Grupo Onda, we operate in the entertainment sector across the entire Brazilian territory. We believe that by creating unique experiences that connect people and stories, we fulfill our purpose of making the World Lighter and Happier. About the Role Position: **Project Coordinator** **and P****lanning** We are looking for a Project and Planning Coordinator with specific focus on processes, team management, and result delivery—ensuring project effectiveness, governance, control, and operational sustainability. We seek an execution-oriented profile, with strong listening skills, passion for planning, monitoring, leading, and creating highly complex projects, ability to respectfully and constructively hold others accountable for results, and competence in handling confidential information—both documentary and related to clients, partners, and teams. This is a hybrid role spanning projects, planning, and processes, ensuring each project has a schedule, resources, timely execution, budgetary control, and clear performance measurement. Act as guardian of governance and operational excellence, ensuring alignment with Grupo Onda’s standards. ? What Will the Challenge Be? Project Planning and Structuring Translate and lead the partner-operator’s ideas and directives into structured action plans (timelines, responsible parties, KPIs, risks). Create and maintain task controls, spreadsheets, and tracking reports. Ensure deadline compliance and proactively follow up with suppliers, team members, and partners. Define and monitor checkpoints and critical milestones for each project. Conduct post-project analyses to capture learnings and enable continuous improvement. **Administrative and Financial Management** **of the Project** Control project budgets and operational expenses of the unit. Support procurement, payment tracking, contract management, and invoice processing. Maintain organized records and archives of corporate and administrative documents. Monitor budget variances and propose corrective actions. Ensure compliance with Grupo Onda’s administrative processes. **Performance and Indicator Tracking** Prepare executive reports with performance indicators (financial, operational, and strategic). Conduct weekly goal follow-ups and present status updates to the partner-operator and board. Ensure each project has clear indicators and result analysis. Identify risks and improvement opportunities across projects. Contribute to financial and operational predictability of projects. Prepare presentations and reports for the board and stakeholders. **Project Governance and Control** Act as guardian of the partner-operator’s autonomy limits, ensuring decisions align with the scope approved by partners. Suspend actions or expenditures outside the approved budget or jeopardizing critical deadlines, immediately notifying Grupo Onda. Participate in accountability and project evaluation meetings. Ensure compliance with Grupo Onda’s culture and excellence standards. **Requirements** **Education:** Administration, Marketing, Engineering, or related fields; **Preferred Qualifications:** * Certifications: PMP and CSM * Data visualization tools (Power BI, Tableau, Google Data Studio) * Experience with ERP or integrated management systems * Project management in event, education, or entertainment companies * Experience managing multiple concurrent projects * Experience in dynamic environments (startups, agencies, consulting firms) * Strong creative/visionary profile. **Mandatory:** * Advanced Excel / Google Sheets (financial organization, KPIs, dashboards) * Project management methodologies (PMI, Agile, Scrum, Kanban) * Basic data analysis and KPI knowledge * Proficiency in task management tools (Bitrix, Asana, Trello, Notion, or similar) * Executive assistance to C-level executives or partners * Knowledge of financial management and contracts (budgeting, cash flow, expense control) * Strong writing and executive communication skills (reports, minutes, presentations) * Ability to deliver presentations and reports to senior leadership ?**What We Seek** * Results- and creation-oriented profile; * Organization, planning, and autonomy; * Leadership and multifunctional team management capability; * Strategic thinking and business acumen. ? Start Date: Immediate ? Location: SP – Moema, near Avenida Santo Amaro. Employment Type: PJ (Individual Contractor) Work Model: Hybrid