Event Coordinator

Description

Job Summary: Event Coordinator responsible for planning, coordinating, and executing diverse corporate events, ensuring brand standardization and comprehensive management—from briefing through performance analysis. Key Highlights: 1. Experience in organizing and coordinating corporate events 2. End-to-end event management, from planning to performance analysis 3. Strategic collaboration with Marketing, Sales, Branding, and Communications teams At YouRH, we believe human agency is the primary driver for transforming organizations. This is our purpose! We are a platform that solves HR’s key challenges in People Management, delivering practical and efficient solutions. ##### Event Coordinator Job Details Hybrid Negotiable Trade Show and Events Coordinator Monday to Friday, 8:00 AM–12:00 PM and 1:30 PM–6:00 PM. Balneário Camboriú/SC Benefits * Infrastructure Allowance; * Gympass/Wellhub: we cover your subscription; * Starbem (teleconsultations: psychology, nutrition, physical education, and +12 medical specialties); * AVUS (consultations and exams with up to 70% discount); * Dental Plan; * YouLunch (on in-office days, lunch is on us); * YouRelax (20 paid rest days); * YouLearn (platform with +400 courses to develop your skills); * DayOff (a free day upon completing another year of life); * Upskill (weekly upskilling sessions with renowned professionals). Requirements * Minimum 4 years’ experience organizing and coordinating corporate events. * Proven experience managing logistics, suppliers, and production. * Comprehensive knowledge of corporate event infrastructure and ecosystem. * Proficiency in project organization and tracking tools (Notion, Trello, ClickUp, or similar). * Proficiency in Microsoft Office suite (especially Excel and PowerPoint). * Familiarity with in-person and online event platforms (Zoom Events, Hopin, etc.). * Willingness to travel and work across different locations as required. Main Responsibilities * Plan and coordinate all event stages—from briefing, concept development, scheduling, scope definition, materials, logistics, to execution. * Organize internal, external, sponsored, in-person, hybrid, and online events. * Conduct needs assessments, budget definition, and financial control for events. * Negotiate, contract, and manage suppliers. * Manage risks, prevent unforeseen issues, and ensure contingency plans. * Develop and monitor detailed schedules, checklists, and deliverables lists. * Coordinate internal and external teams during event execution. * Ensure brand standardization and alignment with institutional communication guidelines. * Conduct technical site visits, inspections, and venue validation. * Lead overall logistics—including setup, teardown, registration, and participant flow. * Produce post-event reports, KPIs, and performance analyses (ROI, engagement, costs, audience). * Design and implement processes for continuous improvement in the events function. * Collaborate closely with Marketing, Sales, Branding, and Communications teams. * Ensure compliance with safety regulations, contracts, and required permits. Education Bachelor’s degree in Events, Marketing, Communications, Public Relations, Business Administration, or related fields.