Project and Planning Coordinator

Description

Job Summary: We are seeking a Project and Planning Coordinator to lead processes, team management, and ensure the effectiveness of complex projects in the entertainment sector. Key Highlights: 1. Lead high-complexity entertainment projects 2. Act as guardian of governance and operational excellence 3. Hybrid role spanning projects, planning, and processes Who We Are At Grupo Onda, we operate in the entertainment sector across the entire Brazilian territory. We believe that by creating unique experiences that connect people and stories, we fulfill our purpose of making the World Lighter and Happier. About the Role Position: **Project Coordinator** **and P****lanning** We are looking for a Project and Planning Coordinator with specific focus on processes, team management, and results delivery—ensuring project effectiveness, governance, control, and operational sustainability. We seek an execution-oriented profile with strong listening skills, passion for planning, monitoring, leading, and creating highly complex projects; ability to respectfully and constructively hold others accountable for results; and capability to handle confidential information—both documentary and related to clients, partners, and teams. This is a hybrid role spanning projects, planning, and processes, ensuring each project has a schedule, resources, timely execution, budgetary control, and clear performance measurement. Act as guardian of governance and operational excellence, ensuring alignment with Grupo Onda’s standards. ? What Will the Challenge Be? Project Planning and Structuring Translate and lead the partner-operator’s ideas and directives into structured action plans (timelines, responsibilities, KPIs, risks). Create and maintain task controls, spreadsheets, and tracking reports. Ensure deadline compliance and proactively follow up with suppliers, team members, and partners. Define and monitor checkpoints and critical milestones for each project. Conduct post-project analyses to capture learnings and drive continuous improvement. **Administrative and Financial Project Management** Control project budgets and operational expenses of the unit. Support payment requests, payment tracking, contracts, and invoices. Maintain organized records and archives of corporate and administrative documents. Monitor budget variances and propose corrective actions. Ensure compliance with Grupo Onda’s administrative processes. **Performance and KPI Tracking** Prepare executive reports with performance indicators (financial, operational, and strategic). Conduct weekly goal follow-ups and present status updates to the partner-operator and board. Ensure each project has clear KPIs and result analysis. Identify project risks and opportunities for improvement. Contribute to financial and operational predictability of projects. Prepare presentations and reports for the board and stakeholders. **Project Governance and Control** Act as guardian of the partner-operator’s autonomy boundaries, ensuring decisions align with the scope approved by shareholders. Suspend actions or expenditures outside the approved budget or jeopardizing critical deadlines, immediately notifying Grupo Onda. Participate in accountability and project evaluation meetings. Ensure compliance with Grupo Onda’s culture and excellence standards. **Requirements** **Education:** Administration, Marketing, Engineering, or related fields; **Preferred Qualifications:** * Certifications: PMP and CSM * Data visualization tools (Power BI, Tableau, Google Data Studio) * Experience with ERP or integrated management systems * Project management experience in event, education, or entertainment companies * Experience managing multiple concurrent projects * Experience in dynamic environments (startups, agencies, consulting firms) * Strong creative/visionary profile. **Mandatory Qualifications:** * Advanced Excel / Google Sheets (financial organization, KPIs, dashboards) * Project management methodologies (PMI, Agile, Scrum, Kanban) * Basic data analysis and KPI knowledge * Proficiency with task management tools (Bitrix, Asana, Trello, Notion, or similar) * Executive assistance experience for C-level executives or shareholders * Knowledge of financial management and contracts (budgeting, cash flow, expense control) * Strong writing and executive communication skills (reports, minutes, presentations) * Ability to deliver presentations and reports to senior leadership ?**What We Seek** * Results- and creation-oriented profile; * Organization, planning, and autonomy; * Leadership and multifunctional team management capabilities; * Strategic thinking and business acumen. ? Start Date: Immediate ? Location: SP – Moema, near Avenida Santo Amaro. Employment Type: PJ (Individual Contractor) Work Model: Hybrid