Job Summary: Responsible for planning, organizing, and executing the Board Training and Integration Program, coordinating institutional travel and maintaining relationships with various company departments. Key Highlights: 1. Strategic involvement in coordinating institutional travel. 2. Schedule management and alignment of itineraries with leadership. 3. Communication and interaction with various stakeholders. Responsible for planning, organizing, and executing the Training and Integration Program for the Board of Directors, Fiscal Council, and Committees, acting strategically in coordinating institutional travel and maintaining relationships with various company departments. Manages schedules, aligns itineraries and objectives with leadership and involved departments, develops supporting materials and presentations, coordinates logistics (including travel, PPE, and welcome kits), consolidates and distributes information, monitors visits, documents lessons learned, and maintains internal Governance controls. Also identifies process improvement opportunities, plans the program annually, and supports conducting collegiate meetings, ensuring excellence in experience and communication among all involved stakeholders. A more communicative profile is preferred. This role will manage the Board of Directors’ travel and engage with various departments within the travel sector. 1\. Collaborate with area leadership to organize and complete all stages of the Training and Integration Program for the Board of Directors, Fiscal Council, and Committees. 2\. Suggest process improvements, whether in terms of technology or execution of stages. 3\. Participate in the Annual Program Planning, anticipating actions and identifying gaps. 4\. Align objectives, visit location, and high-level itinerary with the Communications Department. 5\. Ensure implementation of all planning steps. 6\. Align itinerary with involved departments. 7\. Interact with the corporate communications focal point who will accompany the entire trip. 8\. Refine itinerary and objectives jointly with Directors and Operations, in coordination with the Content Nucleus activation. 9\. Prepare pre-trip presentation (schedule + briefing/summary/minibios of focal points). 10\. Develop schedule maps using Google Maps, Earth, or other tools, and include them in the program materials. 11\. Send council members’ "mini bios" to focal points. 12\. Assemble the Welcome Kit and provide participants with the Pocket Book of the schedule upon arrival. 13\. Receive institutional materials from departments participating in the visit and distribute them to visitors prior to the trip. 14\. Provide PPE. 15\. Request materials presented during the trip from focal points. 16\. Consolidate and distribute materials to council members. 17\. Evaluate and propose agenda topics for the next collegiate meeting. 18\. Send thank-you emails to focal points, managers, and VPs involved. 19\. Conduct Lessons Learned meeting and record minutes. 20\. Record travel-related requests in internal Governance controls. 21\. Support the facilitation of collegiate meetings. **Requirements:** Bachelor’s degree completed in Administration, Accounting, or related fields. Intermediate/Advanced Microsoft Office proficiency. **Working Hours:** Monday to Friday — 09:00 to 18:00 Compensation: R$2\.500,00 per month Benefits: * Medical insurance * Dental insurance * Life insurance * Meal allowance * Food voucher * Transportation voucher Work Location: On-site
João Silva
Indeed · HR
João Silva
Indeed · HR
