Contract Assistant

Description

1\. Customer service, ensuring efficient support throughout all stages of the order. 2\. Analysis of commercial proposals and customer purchase orders for compliance with contractual terms. 3\. Registration and updating of orders in the Project Management System. 4\. Order portfolio management, monitoring deadlines, requirements, and possible adjustments. 5\. Verification and updating of orders in the SAP system. 6\. Issuance of proforma invoices and recording of advances in SAP for proper billing. 7\. Administration and management of project activities, ensuring adherence to the schedule. 8\. Participation in internal and external meetings to align processes. 9\. Monitoring of weekly/monthly billing schedules. 10\. Tracking of dispatch and receipt of technical documentation for projects. 11\. Scheduling of factory inspections, ensuring equipment and documentation availability. 12\. Release of inspection notices to relevant departments, ensuring team alignment. 13\. Sending and receiving e\-mails related to ongoing and already delivered orders. 14\. Release of orders for billing, verifying contractual and financial pending items. 15\. Requesting freight quotations. 16\. Requesting the Technical Capacity Certificate (ACT) to verify supply capability. 17\. Issuing the Technical Responsibility Annotation (ART), as required by contractual terms. 18\. Requesting and managing the Technical Archive from CREA for registration of executed services. 19\. Preparing and renewing customer registrations to ensure compliance with commercial requirements. 20\. Preparing, renewing, and managing registrations via customer portals. 21\. Controlling and updating documents for registration purposes (certificates, negative certificates, etc.). 22\. Preparing documents and supporting internal and external audits, ensuring compliance with quality standards. Experience in order tracking Knowledge of customer data registration and update processes. Basic understanding of contract law, review of commercial clauses, risk analysis, and support in negotiating terms and conditions. Experience with ERP systems for integrated order, contract, billing, and financial control management—especially SAP. Proficiency in Word for report and document preparation, and Excel for data analysis, dashboard creation, and automated spreadsheets. Minimum Education: Elementary School (1st level) Desired Education: Elementary School (1st level) * Transportation Allowance * Parking * Group Life Insurance * Pharmacy Partnership * Dental Care * Medical Assistance / Group Medicine * On-site Restaurant