ADMINISTRATIVE ASSISTANT

Description

Job Summary: Provide and monitor administrative and financial assistance to cooperative members, manage the asset management area, and support efforts to minimize delinquency, complying with cooperative regulations. Key Highlights: 1. Administrative and financial assistance to cooperative members 2. Assistance in minimizing delinquency 3. Control and organization of unit documents **Job Description:** ---------------------- Provide and monitor administrative and financial assistance to cooperative members at the Warehouse, oversee the asset management area, assist in reducing the number of delinquent members, file and control unit documents, all in compliance with cooperative regulations to achieve optimal results. **Essential Requirements:** ------------------------------ * Completed high school education or currently pursuing a college degree in Administration, Accounting, Agribusiness Management, or related fields; * Basic knowledge of Microsoft Office suite; **Desirable Requirements:** -------------------------- * Familiarity with accounts payable/receivable, invoice issuance, and document control; * Knowledge of administrative routines and customer service; **Employment Type:** -------------------------- CLT (Consolidation of Labor Laws) **PwD (Persons with Disabilities):** -------- NOT APPLICABLE **Benefits:** --------------- Meal Voucher; Co-payment Health Insurance Plan; Dental Insurance; PPR (Profit Sharing Program); Life Insurance; Wellhub (Gympass); Educational Partnerships with Colleges and Schools / COCARI University. **Work Location:** ---------------------- COCARI PATOS DE MINAS **Working Hours:** ------------------------ Monday to Friday **Additional Information:** --------------------------- Handle and monitor registration opening and updates, complete registration forms, and forward them for analysis to ensure credit approval for sales to cooperative members. Process payments to suppliers authorized by the manager, verify delivered products and services, and issue purchase requisitions in the system according to operational manuals and regulations. Collect overdue receivables, record payment clearance in the system, and deposit funds into the cooperative's account to minimize delinquency. Arrange agricultural product settlements for debt repayment and/or producer payments under the supervisor's guidance. Manage dispatch and receipt of mail pouches to headquarters, using envelopes registered on the Intranet to ensure document delivery to other departments and units. Control, request, and purchase office supplies to meet unit needs. Organize promissory notes, invoices, and contracts in each cooperative member’s file, track traded products, and ensure debt collection. Prepare and monitor spreadsheets for expense invoice calculations and submit them to the headquarters finance department for archiving. Conduct physical inventory verification of assets within the unit to safeguard the cooperative’s property. Monitor Cocari’s light vehicle usage via spreadsheets to manage sector-specific expenses. Perform administrative support activities in accordance with established guidelines and goals to ensure timely and accurate execution.