Contract Administrative Assistant

Description

Job Summary: The Contract Administrative Assistant will be responsible for analyzing, organizing, and controlling contracts, as well as executing administrative processes and supporting internal departments with documentation requests. Key Highlights: 1. Strategic contract and documentation management 2. Coordination of administrative and regulatory processes 3. Administrative support in airport environments **Position: Contract Administrative Assistant – Aeromix** **Location:** São Paulo – Bela Vista \- Downtown **Employment Type:** CLT – On-site **Working Hours:** Business hours **About Aeromix** We are a solid group operating in airports with multiple brands and commercial operations. We seek an organized, responsible professional with strong document management capabilities to handle the company’s administrative and contract-related routines. **Job Responsibilities** The Contract Administrative Assistant will be responsible for: **Contract and Documentation Management** Analyze, organize, and control various company contracts. Draft contract proposals, amendments, and monitor deadlines and renewals. Communicate with airports (GRU, CGH) regarding document submission and updates. Prepare and file documentation required by airports and concessionaires. Monitor validity periods of operational and regulatory contracts for stores. **Administrative Processes** Execute procurement procedures and monitor tender notices. Maintain up-to-date administrative folders and store documentation (licenses, certificates, regulatory documents). Issue authorization letters and store access permits. Track notifications and inspections, and respond within required deadlines. **Accreditation and Access Management** Request, renew, and track employee accreditation at airports. Monitor validity periods of ID badges and access permissions. **General Administrative Support** Monitor administrative processes related to the company’s media activities. Assist in organizing files, reports, and internal controls. Support internal departments (Finance, HR, Payroll, Executive Management) with documentation requests. Minimum Education: High School Diploma (Secondary Education)