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Job Summary: We are seeking a Document Archivist to ensure the management, control, traceability, and integrity of technical and contractual documentation throughout the project lifecycle. Key Highlights: 1. Work for a company with 28 years of expertise in Consulting Engineering 2. Ensure document management in industrial projects (greenfield) 3. An environment that values knowledge, collaboration, and continuous innovation In our ongoing pursuit of creative minds passionate about innovation, we seek individuals who challenge boundaries, embrace the new, and pioneer unexplored paths toward a promising future. With over 28 years of expertise in Project Consulting and Management, we are a national benchmark in Consulting Engineering, continuously expanding globally. With an innovation-driven DNA, we reinvent and evolve. Our team of over 2,000 professionals works to propel our company toward an even more relevant, global, and digital future by 2030\. If you identify with our purpose, let’s imagine and engineer the future—together? **Responsibilities and Duties** **Summary Description:** The role of a **Document Archivist** on a project is to ensure the **management, control, traceability, and integrity of all technical and contractual documentation** throughout the project lifecycle—from engineering through final delivery. The archivist serves as the responsible party for **project document management**, ensuring all information is: organized, up-to-date, accessible, and compliant with contractual and regulatory requirements. **Detailed Description:** * Design and implement the project’s document management system (EDMS), defining standards for coding, revision, classification, and document workflows; * Control and administer all technical documentation (drawings, specifications, reports), ensuring correct versioning and use of current revisions; * Manage the issuance, receipt, and approval workflow of documents among engineering, suppliers, and clients, ensuring adherence to deadlines; * Collaborate closely with engineering, planning, procurement, and construction teams to align documentation with execution; * Ensure compliance with contractual requirements, technical standards, and audits, maintaining full traceability of information; * Consolidate and organize the project’s final Data Book, including manuals, certificates, and handover dossiers for the client; * Monitor document performance indicators (approval timelines, rework, volume), proposing improvements to enhance project efficiency and control. **Requirements and Qualifications** **Basic Requirements:** * Technical or undergraduate degree in Archival Science, Administration, Engineering, Library Science, or related fields; * Proven experience in **industrial project document management** (preferably greenfield); * Knowledge of Electronic Document Management Systems (**EDMS**) such as SharePoint, Aconex, or Procore; * Proficiency in revision control, document coding, and approval workflows (workflow); * Familiarity with engineering technical documentation (drawings, specifications, data books); * Knowledge of contractual requirements and document audit practices; * Organizational skills, attention to detail, and discipline in process execution; * Intermediate English proficiency. **Preferred Qualifications:** * Fluent English (ability to interact with international clients, suppliers, and auditors) * Experience in **end-to-end EDMS implementation** (greenfield), including taxonomy and workflow definition * Experience in large-scale projects (high CAPEX) with high-volume documentation * Strong ability to **organize and standardize in unstructured environments** * Ability to **anticipate document bottlenecks** and proactively engage with functional areas * Experience with **document integration with planning and engineering (interface with AWP/BIM)** * Proficiency in **Power BI or analytics tools** for dashboard and KPI development * Communication skills to engage effectively with multiple stakeholders (field, engineering, and client) * Resilient profile with strong pressure and tight-deadline management * Critical mindset to reduce rework and improve document workflow efficiency **Additional Information** **Position Characteristics:** * Employment Type: Regular office * Work Location: São Gonçalo do Amarante \- CE * Working Hours: 44 hours per week **Benefits Included in This Position:** * Health insurance * Dental insurance * Life insurance * Transportation allowance * Meal allowance * TotalPass membership Discounts and partnerships with various educational institutions * At Timenow, we believe in the power of ideas—and even more so, in the ability to turn them into reality. We are a global company with three decades of history, dedicated to imagining a possible world and engineering it with intelligence, innovation, and purpose. #### **If you seek a place where your creativity finds space, your development is taken seriously, and your work delivers real impact, join Timenow.** We are a community of over 2,500 people across Brazil, the United States, and Portugal. We are united by a shared mission: transforming complexity into shared achievements. Here, you’ll work on challenging projects alongside recognized experts, in an environment that values knowledge, collaboration, and continuous innovation. It doesn’t matter where you are in your journey—the key is your willingness to make a difference. **\#JoinTimenow!**
