FISCAL ADMINISTRATIVE ASSISTANT

Description

Responsible for the administration and maintenance of the fiscal product registry, ensuring correct application of tax legislation in company operations, including definition of tax classifications, fiscal classification, fiscal parameterization in ERP systems, processing of inbound transactions, verification of fiscal invoices, and support to other related departments—aiming to ensure tax compliance, operational control, and process efficiency. **Responsibilities and Duties** 1\. Register products in the ERP system, ensuring information compliance; 2\. Maintain and update product registry data, ensuring integrity of fiscal and commercial information; 3\. Apply and review tax classifications for products and operations; 4\. Verify fiscal classification (NCM), CST, CSOSN, and CFOP applicable to products and operations; 5\. Verify taxation for ICMS, ICMS\-ST, DIFAL, PIS, COFINS, and IPI; 6\. Enter into the system fiscal transactions such as inbound, outbound, import, transfers, and other fiscal movements; 7\. Issue, verify, receive, and record inbound and outbound merchandise invoices; 8\. Perform fiscal verification of supplier XML files and electronic fiscal documents; 9\. Assist in fiscal parameterization of products, suppliers, customers, and commercial operations; 10\. Support import processes regarding fiscal parameterization and tax composition of products; 11\. Monitor changes in applicable tax legislation for marketed products together with fiscal advisory services; 12\. Identify opportunities for improvement in fiscal, operational, and registry processes; 13\. Verify fiscal rules applied in integrations between ERP and external platforms; 14\. Contribute to cataloging and organizing commercial and fiscal product information across sales channels; 15\. Monitor rejections, inconsistencies, and failures related to electronic fiscal document issuance; 16\. Track and correct fiscal inconsistencies identified during internal audits or systemic cross-checks; 17\. Support inventory and controls related to fiscal movement and merchandise stock; 18\. Prepare reports, spreadsheets, controls, and follow-ups related to fiscal, registry, and operational routines; 19\. Provide administrative, technical, and operational support to commercial, procurement, billing, logistics, e\-commerce, and other internal users; 20\. Handle various documents, complying with required internal procedures; 21\. Maintain organized and up-to-date fiscal documentation and records; 22\. Contribute to standardization of internal fiscal processes, registries, and procedures; 23\. Safeguard confidentiality of the company’s fiscal, commercial, and strategic information; 24\. Meet established deadlines for registrations, fiscal analyses, and operational handling; 25\. Interact with consulting firms, accounting departments, suppliers, and partners for fiscal alignment and validation when necessary; **Requirements and Qualifications** * Completed high school or technical/vocational course, or undergraduate studies underway in Accounting Sciences, Administration, Financial Management, or related fields; * Microsoft Office suite (Intermediate/Advanced Excel); * Basic/Intermediate tax knowledge; * Knowledge of issuing and verifying fiscal invoices; * Intermediate knowledge of Microsoft Office suite; * Product registration experience; * ERP system knowledge; * Analytical mindset and attention to detail; * Organizational skills and operational agility; * Ability to verify and validate data; * Strong interdepartmental communication skills (verbal and written). **Additional Information** Benefits: Health Insurance; Dental Insurance; Life Insurance; Meal Voucher; Birthday Voucher; Mental and nutritional health care programs; Wellhub; Transportation Voucher; Partnership agreements offering discounts at universities. With over 20 years of market presence, GMI DISTRIBUTORA is recognized as one of Brazil’s largest distributors and a reference in distributing Automation, Telecom, ISP, Electronic Security, IT, and Solar Kit products. GMI has built its trajectory on solid foundations and transparent processes, placing employee appreciation and partner recognition at the core of its mission. For GMI, “People are our greatest technology.” GMI began operations in a 40m² room and today operates from a 4\.000m² facility housing Commercial, Finance, Logistics, RMA, International Trade, Legal, Marketing, IT, and HR departments. GMI also maintains five branches located in Natal, Campina Grande, Recife, João Pessoa, and Manaus, and a distribution center in Serra \- ES. The GMI Group comprises GMI Distribuidora, GMI Indústria, Nyo Log, Nyo GMI, Nyo Energia, and component/peripheral brands Valianty and Yon. As part of its continuous improvement practice and commitment to delivering value to stakeholders, GMI Distribuidora implemented and was certified to ISO 9001:2015 by the British Standards Institution in 2020. In May 2023, GMI Distribuidora achieved a milestone in its history: **the national Excellence in Distribution Award granted by Infor Channel magazine**, winning in the categories **"Distributor of the Year"** and **"Regional Distributor".**