Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to support the Operations Manager and coordinators in daily operations, interacting with various departments and clients, and assisting with logistics and monitoring. Key Highlights: 1. General administrative support to coordinators, supervisors, and field technicians 2. Monitoring HR processes, managing employee offboarding and assets 3. Fleet control, vehicle logistics, and supply management We seek professionals who embody our values, are not afraid of challenges, pursue innovation, experimentation, and rapid self-improvement. Our goal is to hire and retain the brightest individuals, offering professional growth and career-long development opportunities. If this is you, we would love to speak with you. **About the Role** We are looking for an ADMINISTRATIVE ASSISTANT to contribute by supporting the Operations Manager and their coordinators in operational routines; interacting with other company departments and clients; issuing and monitoring service invoices; supporting logistics and operational monitoring; arranging business travel, expense reimbursements, and material purchases; exercising the Right to Stop Work (STOP WORK AUTHORITY) when safety-compromising issues arise, reporting them immediately to the direct manager. **About Bureau Veritas Group** Founded in 1828, we are the world leader in laboratory testing, inspection, and certification services, with over 74,000 employees across 1,400 offices and laboratories worldwide. Our mission is to deliver innovative services and solutions ensuring that the assets, products, and processes of our 400,000+ clients meet standards and regulations regarding quality, health, safety, environmental protection, and social responsibility. For 190 years, our brand has stood for integrity and trust—benefiting both businesses and people—and contributing to transforming the world we live in. To learn more, visit www.bureauveritas.com.br **Key Responsibilities:** **1. General Administrative Support** * Assist coordinators, supervisors, and field technicians with routine activities * Initiate and monitor service requests in areas such as HR, Fleet, Telephony, IT, and others * Provide requesters with feedback on request status * Ensure all employees have access to and guidance on how to submit service requests **2. Human Resources Support** * Monitor new employee onboarding processes * Manage employee offboarding: equipment and documentation collection * Verify integrity of returned assets * Maintain updated records of personnel movements **3. Financial Support** * Guide employees on procedures and requirements for reimbursement requests **4. Fleet Support** * Control vehicles under contract * Facilitate communication between field teams and fleet management * Initiate service requests to resolve vehicle-related issues * Coordinate logistics: transporting vehicles to workshops or delivering them to employees **5. Supply Management** * Monitor contract inventory levels * Submit purchase requests to the Supply team * Track purchase requests from initiation through final delivery * Maintain updated inventory records **What We’re Looking For:** * Proficiency in Microsoft Office suite; * Organization and discipline; * Responsibility and proactivity; * Commitment to safety; * Teamwork and interpersonal skills; * Valid Brazilian Driver’s License Category B (minimum 2 years’ validity) **What We Offer:** We are a company committed to equal opportunity and the appreciation of diversity within our organization. We do not discriminate based on race, religion, color, nationality, sex, sexual orientation, age, marital status, or disability. We believe diversity is a vital strength for our team and a driver of innovation for our organization. We respect and value every individual, recognizing that our differences make us stronger and better able to achieve our goals. Minimum Education: High School Diploma (Secondary Education) Driver’s License: Category B