Executive Assistant – C-Level & Facilities | LOTS Group

Description

**ABOUT LOTS GROUP:** LOTS Group is a company within the Scania Group, focused on sustainable logistics solutions and innovation. Our mission is to build the largest logistics solutions ecosystem to enable sustainable transportation with a focus on zero carbon emissions. As part of the TRATON Group, we are at a strategic moment in the evolution of our business model, consolidating\-ourselves as an integrator of sustainable logistics solutions. **ABOUT THE POSITION:** We are seeking an Executive Assistant C\-Level \& Facilities to act as a strategic partner to executive leadership, ensuring organization, operational fluidity, and efficient management of administrative and corporate routines—including facilities—with a high degree of autonomy, proactivity, and anticipatory capability, contributing to productivity, corporate experience, and operational excellence. **Responsibilities and Duties** * Handle topics, information, and interactions related to C\-Level with a high level of discretion, confidentiality, and professional maturity, ensuring integrity, security, and protection of the organization’s strategic and sensitive information. * Manage the C\-Level executive agenda, organizing appointments, priorities, * meetings, and communication flows in a structured and dynamic manner, aiming to optimize executive time and ensure efficiency in decision-making. * Coordinate domestic and international travel, including logistics, reservations, documentation, and agenda alignment, to ensure operational fluidity and appropriate executive experience. * Act as the focal point between leadership, internal departments, and external stakeholders, organizing information, tracking requests, and ensuring alignment of actions to facilitate communication and efficient execution of priorities. * Organize executive meetings, corporate events, and strategic forums, coordinating infrastructure, materials, communications, and operational support to ensure excellence in experience and activity execution. * Manage facilities and corporate infrastructure activities, monitoring suppliers, contracts, maintenance, administrative services, and office requests, to ensure a functional, organized environment aligned with corporate standards. * Monitor administrative and operational requests from leadership, proactively tracking deadlines, priorities, and follow\-ups to ensure agility and prevent operational disruptions. * Support preparation of presentations, reports, executive materials, and institutional communications, organizing information clearly and structurally to support executive decisions and interactions. * Identify opportunities for improvement in administrative and executive processes, proposing more efficient and structured solutions to enhance productivity, organization, and corporate experience. **Requirements and Qualifications** * Bachelor’s degree completed in Business Administration, Executive Secretariat, Public Relations, or related fields; * Experience supporting C\-Level leadership; * Experience managing administrative facilities and suppliers; * Knowledge of corporate travel and event organization; * Experience in dynamic, multifunctional corporate environments; * Advanced/Fluent English \- mandatory. **BEHAVIORAL COMPETENCIES:** * Proactivity and sense of urgency; * Organization and attention to detail; * Dynamism and adaptability; * Anticipatory ability; * Clear communication and executive presence; * Discretion and confidentiality; * Problem-solving; * Collaboration and service orientation; * Ownership mindset and accountability. **Additional Information** **BENEFITS** * Meal Voucher (Ticket Superflex); * Food Voucher (Ticket Superflex); * Bradesco National Health and Dental Plan; * Medication Reimbursement (E\-Pharma); * Life Insurance; * Discount on Volkswagen vehicle purchases; * Wellhub; * Petlove Partnership; * Access to Scania Clube SBC. **WORK MODEL** * Employment regime: CLT; * Working hours: 40 hours per week; * Hybrid — 3 days per week in the office; * Location: Paraíso — São Paulo, SP (near Brigadeiro metro station). **What are you waiting for to join us?** If your profile aligns with our values and objectives, submit your resume and don’t miss the chance to become part of the LOTS team! This position is open to applications from persons with disabilities or INSS-rehabilitated individuals. At LOTS, we value diversity and understand that what truly adds value are varied ideas and perspectives. Therefore, race, color, religion, gender, nationality, disability, sexual orientation, ancestry, or age will not be barriers to joining our team. Born in Sweden in 2016 as part of the Scania Group, LOTS Group operates across Latin America, Europe, and North America, aiming to be the catalyst for the logistics of the future. At LOTS, we think differently, acting boldly to make zero emissions a reality in the market. Here at LOTS, we welcome people from all backgrounds who solve problems, are creative, and passionate about the logistics sector. Whether you’re a recent graduate or an experienced professional, LOTS is where you can put your talents into practice while we work together to create the world’s first zero-emission ecosystem.