School Secretary Assistant

Description

Job Summary: Perform administrative and operational tasks in the academic secretariat, ensuring service to students, coordinators, and internal staff, as well as proper documentation registration and issuance. Key Highlights: 1. Internal and external support for students and coordinators 2. Management and updating of academic documents and systems 3. Organization and control of academic processes Perform administrative and operational tasks in the academic secretariat, ensuring service to students, coordinators, and internal staff, as well as accurate registration and issuance of academic documents. * Completed high school (mandatory). * Technical course in School Secretarial Studies or related fields (preferred). * Familiarity with academic management systems, preferably UniMestre. * Additional training or courses in administrative or educational management (preferred). * Prior experience in academic or administrative secretariats (preferred). * Knowledge of academic management systems such as UniMestre (advantageous). * Proficiency in digital tools including Excel, Word, and corporate email. * Strong written and verbal communication skills. * Organizational skills and attention to detail. * Ability to work collaboratively and meet deadlines. * Proactive approach to resolving administrative and academic issues. * Strong interpersonal skills for internal and external service delivery, demonstrating professionalism and courtesy. * Availability to manage workflow according to the academic secretariat’s demands. * Flexibility to handle multiple tasks and activities simultaneously. * Prepare and register academic documents such as certificates, academic transcripts, and declarations. * Provide internal and external service to students, coordinators, and other departments. * Manage graduation ceremony scheduling and monitor associated processes. * Conduct academic period control and closing (quarterly and semester-based). * Update the UniMestre system with new courses, curricular matrices, and classes. * Create classes and allocate student vacancies per academic term, as well as organize class timetables. * Maintain organized and up-to-date academic files and records. Minimum Education: Bachelor's Degree