Contract Assistant

Description

The Contract Assistant is responsible for supporting the management and control of the organization's contracts, ensuring that all information is organized, up to date, and compliant with agreed terms. This role directly handles document verification, validation of invoices, and monitoring of service provider activities, ensuring adherence to the contracted scope. This professional also supports payment processes, deadline tracking, and document organization, while maintaining continuous communication with finance, legal, and contract management teams, contributing to the smooth execution of contractual routines. Additionally, this role is responsible for identifying potential inconsistencies or discrepancies in contracts and related processes, supporting problem resolution and continuous improvement of internal controls. * Analyze and verify invoices from service providers (PJ) and suppliers, ensuring compliance with executed contracts * + Validate activity reports submitted by service providers, ensuring adherence to the contracted scope + Monitor contractual deadlines, validity periods, and expiration alerts for contracts and amendments + Organize, archive, and keep contractual documentation up to date (contracts, amendments, terminations, and attachments) + Support the drafting and review of contracts and amendments in coordination with responsible departments + Manage and monitor payments, verifying amounts, deadlines, and supporting documentation + Update internal control spreadsheets and systems with contractual and financial information + Serve as the liaison between finance, legal, and contract management teams + Identify contractual or financial inconsistencies and discrepancies and report them for resolution + Support internal and external audits by providing documents and information upon request + Ensure standardization and compliance of contractual processes + Monitor contract execution, flagging scope or performance deviations + Maintain supplier and service provider registration records + Assist in the continuous improvement of contract-related processes and workflows