Construction Administrative Assistant

Description

Job Summary: This professional will support administrative routines at the construction site, ensuring organization, control, and support to all departments involved in the project, with a focus on career development. Key Highlights: 1. Support administrative management of the construction site and internal controls 2. Interface with Finance, HR, and Procurement departments 3. Opportunity for career development in the administrative field SEEL ENGENHARIA is seeking a Construction Administrative Assistant to work on our projects located in Santos (port area) and Cubatão. The professional will be responsible for supporting administrative routines at the construction site, ensuring organization, control, and support to all departments involved in the project. **Responsibilities** Support administrative management of the construction site, including documentation organization, contracts, and internal controls. Manage invoices, progress measurements, and system entries. Assist in cost control and monitoring of the project budget. Interface with departments such as Finance, HR, and Procurement, ensuring proper information flow. Monitor timekeeping records, employee onboarding, offboarding, and related documentation. Organize and maintain up-to-date physical and digital project files. Support supplier and service provider contracting. Ensure compliance with internal processes and company policies. **Candidate Profile** We seek an organized, proactive professional with attention to detail and interest in building a career in construction administration. Strong communication skills, ability to work collaboratively in teams, and capacity to handle multiple concurrent tasks in a dynamic environment are essential. The candidate must demonstrate responsibility, commitment to deadlines, and an analytical mindset to support cost and administrative process control. We value professionals who show initiative, eagerness to learn, and interest in professional growth within the company. **Requirements** Completed high school education (undergraduate studies in Administration, Engineering, or related fields preferred). **Desirable** Prior experience in administrative routines on construction sites. Knowledge of invoice control, progress measurements, and HR department routines. Proficiency in Microsoft Office Suite, especially Excel. Minimum Education Level: High School (Secondary Education) * Meal Allowance * Food Allowance * Transportation Allowance or Fuel Assistance * Life Insurance * Medical Assistance * Dental Assistance