Personal and Corporate Executive Assistant

Description

City / Job Location São Paulo, SP, Brazil Work Period (Working Hours) Business hours Salary Range 6\.000,00 Profile 1 \- Professional \- bachelor's degree level Job Title Personal and Corporate Executive Assistant Company Name Estudio 86 Job Description **Position:** \*Personal and Corporate Executive Assistant\* * Location: \* São Paulo (on-site), Perdizes neighborhood, West Zone. * Employment Type: \* CLT, on-site/hybrid * Schedule: \* Monday to Friday — business hours (remote on Wednesdays) Are you an organized, agile person who likes to "make things happen"? Do you enjoy handling diverse topics, solving daily problems, and supporting a dynamic, multitasking leader? This position could be for you! We are seeking a Personal and Corporate Executive Assistant to work alongside the owner of an architecture and set design studio who also manages other companies and real estate properties. The role combines executive, administrative, and personal tasks — adaptability, proactivity, and the ability to thrive in a fast-paced environment are essential. * Your responsibilities will include: \* **Direct Executive Support:** Organize schedule, meetings, travel, and appointments; Track office tasks and projects, as well as those from other companies; Filter incoming requests, organize information, and streamline the manager’s routine; Help convert quick ideas and informal instructions into concrete actions. **Company and Real Estate Administration:** Assist with document management, payments, contracts, and property maintenance; Serve as liaison with suppliers, tenants, and service providers; Organize administrative information and monitor routine obligations (e.g., taxes, rent, contracts, etc.). **Personal Support:** Manage personal accounts (payments, bills, credit cards, etc.); Handle practical day-to-day matters (scheduling, purchases, maintenance, etc.); Support ad-hoc personal and family-related needs of the manager. * We are looking for someone who: \* * Is organized, proactive, and discreet; * Can quickly grasp and act upon brief, sometimes vague, instructions; * Enjoys problem-solving and does not wait for everything to be “spoon-fed”; * Can handle multiple tasks, priorities, and deadlines; * Communicates effectively, pays attention to detail, and maintains a professional demeanor. * Requirements: \* * Completed or ongoing bachelor’s degree (Administration, Secretarial Studies, Communications, Architecture, or related fields); * Prior experience as an executive, personal, or administrative assistant; * Proficiency in MS Office / Google tools (Docs, Sheets, Calendar, Drive, etc.); * Availability for on-site work (occasional travel may be required); **Desirable:** Valid driver's license. * Why this position is special: \* You’ll work directly alongside a creative and entrepreneurial leader active across multiple domains — architecture, set design, business ventures, and real estate. It’s an excellent opportunity for those who appreciate variety, a fast pace, and being a key player in the daily operations of complex management. (Transportation Voucher and Meal Voucher via benefits card) \- Meal Voucher: R$ 30.00 per day **Colab\+ Ifood \- a benefits package including:** * Pharmacy discounts: Up to 80% off at pharmacies for the employee and up to 4 friends or family members. * Discounts on consultations and lab tests: Up to 70% off in-person medical consultations and laboratory exams (Dasa). * Telemedicine: 4 monthly consultations per employee with doctors, nutritionists, and psychologists — available with reduced-cost plans. * Online urgent care: Free and unlimited for employees and dependents. * Access to healthcare networks: Expanded nationwide network of labs and hospitals. * Gym discounts: Access to a wide network of gyms and online workout programs. * Surgical package financing: Discounts on selected surgical packages and financing options. * Vaccine discounts: Up to 15% off vaccines. * Dependent enrollment: Option to add up to 4 dependents to the plan. **Available via apps:** StarBem, Avus, Hit (therapy), Wellhub, and others. First Job No Employment Type CLT — Indefinite-term contract Number of Openings 1