Administrative Intern

Description

Job Summary: This administrative internship involves comprehensive support in document management, customer service, event and project coordination, as well as ensuring adherence to Compliance policies. Key Highlights: 1. Diverse administrative support in an innovative environment. 2. Opportunity for continuous professional growth and development. 3. Work in compliance with Compliance and Anti-Bribery guidelines. **Place TI** is a software solutions provider for the Financial and Public Sectors. We hire individuals who share our passion for continuous innovation and exceptional customer service. If you are advancing in your career and wish to broaden your horizons, join our team! **Key Responsibilities Include:** * **Document Management Support:** Organizing, archiving, and digitizing important documents such as contracts, reports, invoices, and correspondence. * **Telephone and Customer Service:** Answering phone calls, routing calls to appropriate departments, and providing basic information to customers or business partners. * **Calendar Management:** Scheduling meetings, reserving conference rooms, and maintaining up-to-date employee calendars. * **Mail Management:** Receiving, distributing, and sending correspondence, e\-mails, and packages. * **Event Organization:** Assisting in organizing corporate events such as conferences, workshops, and seminars, handling logistics, venue reservations, and preparation of materials. * **Data Research and Analysis:** Collecting relevant data and information to support administrative decision-making. * **Administrative Project Support:** Actively participating in ongoing administrative projects by assisting with assigned tasks. * **Office Software Proficiency:** Mastering office software applications such as Microsoft Office (Word, Excel, PowerPoint) and communication tools (Outlook, Slack). * **Visitor Assistance:** Greeting visitors, customers, and suppliers, directing them to appropriate areas, and ensuring their needs are met. * **Digital Correspondence and File Management:** Organizing and maintaining digital files and document management systems. * **Logistics and Business Travel Support:** Assisting in organizing business travel for employees, including booking flights and hotels, and ensuring all logistical needs are fulfilled. * **Understanding and Adhering to Rules** * Understand Anti-Bribery and Compliance requirements outlined in SGI documents. * Apply these rules in daily work activities. * Act with integrity, ensuring that all actions consistently comply with these guidelines. * **Reporting Suspicious or Irregular Situations** * Always report any suspicion, attempt, or actual occurrence of violations of Compliance and Anti-Bribery policies. * Reporting must occur whenever there is reasonable belief that the information is true, even without absolute certainty. * **Knowing How to Use the Whistleblower Channel** * Be familiar with procedures for submitting notifications through the Whistleblower Channel. * Be aware of your rights, protection against retaliation, and confidentiality when making a report. * Use the channel responsibly, whenever necessary. * **Understanding the Importance of Compliance in Professional Performance** * Recognize that adherence to Compliance practices is also part of individual performance evaluation. **Requirements:** * Currently enrolled in an undergraduate program in Human Resources, Business Administration, or a related field; * Proficiency in Office Suite and G\-Suite. **Additional Job Information:** * On-site work at the beginning of Asa Norte; * Schedule: Monday to Friday (6 hours per day); * Internship stipend commensurate with the position.Administrative Intern **Competencies:** * Problem-solving ability and analytical thinking; * Teamwork capability and clear communication of ideas, * punctuality and eagerness to grow and innovate;