Administrative Assistant

Description

Job Summary: We are seeking an organized and proactive Administrative Assistant to support daily operations, customer service, and internal departmental assistance. Key Highlights: 1. Essential support for the company's administrative and operational routines 2. Development of communication skills and support across various departments 3. Participation in event organization and material management **Job: Administrative Assistant** We are looking for an organized, proactive professional with excellent communication skills to serve as an **Administrative Assistant**, supporting company operations and ensuring high-quality customer service and internal departmental support. **Main Responsibilities** **Customer Service and Reception:** * Greet visitors and customers * Monitor entry and exit of personnel * Answer and route phone calls * Maintain the reception area * Support initial customer interactions **Communication and Support:** * Respond to and follow up on corporate emails and WhatsApp messages * Create and manage communication groups * Record interactions in the system * Provide support to business consultants **Administrative Tasks:** * Organize schedules, documents, and reports * Manage correspondence * Assist in billing processes * Verify invoices * Prepare purchase lists **Projects and Operations:** * Support the installation team’s schedule * Schedule customer appointments * Develop and update control spreadsheets **Materials, Events, and Infrastructure:** * Manage marketing materials * Support event organization * Obtain quotations from suppliers * Monitor and assist with facility maintenance requests **Requirements** * Completed high school education (technical or administrative course preferred) * Strong verbal and written communication skills * Organizational ability, attention to detail, and proactivity * Ability to handle multiple tasks and prioritize activities * Proficiency in Excel, corporate email, and WhatsApp * Prior experience in administrative roles, reception, or facility maintenance is desirable Compensation: R$2.000,00 - R$2.600,00 per month Benefits: * Medical insurance * Dental insurance * Company-provided mobile phone * Life insurance * Meal allowance * Food voucher * Transportation voucher Work Location: On-site