Administrative Assistant

Description

Job Summary: The professional will be responsible for the administrative management of a bar/restaurant, serving as the focal point for Personnel and Financial Management, ensuring operational support. Key Highlights: 1. Central role in administrative, financial, and personnel management. 2. Opportunity to support operations and ensure smooth workflow. 3. Focus on responsibility, planning, and organization. **Mission** Handle all administrative aspects of the bar/restaurant while also acting as the focal point for Personnel and Financial Management. Meet deadlines and uphold the accountability required by the department, providing support to the Operations team and helping maintain smooth execution of obligations toward employees and regulatory agencies. **Daily Routine** * Perform store opening (task applicable only to stores without lunch service); * Record Expense Fund PLO entries \- complete task in DayWay; * Verify merchandise receipt; * Check PLO; * Read, respond to, and manage emails and WhatsApp messages; * Manage employee timekeeping; * Complete the utility consumption meter spreadsheet (water and electricity). **Weekly Tasks:** * Deposit the Expense Fund weekly \- task scheduled in DayWay; * Conduct general office cleaning/organization; * Send PDF timekeeping reports to Manager and department heads; * Print timekeeping inconsistency reports; * Reconcile last week’s tip fund and enter into the tip spreadsheet; * Email the Expense Fund details to the Administrative Department; * Weekly alignment meeting with Manager and other leaders; * Collect receivables-related requests from the Central Area; * Submit Expense Fund receipts to Finance; * Notify Procurement Department of pending deliveries for the week; * Check with the Central Area for replenishment orders; * Recharge/analyze the CLOOSER platform balance; * Send screenshots of PLO invoices to the Procurement Department via the ADM group. **Monthly Tasks:** * Release the PLO Expense Fund to Finance; * Release PLO invoices to Finance (pay attention to dates and accounting periods); * Process Q2 Tip Distribution; * Submit overtime and banked hours report to HR; * Review the inspection folder; * Send the fixed expenses spreadsheet to the Administrative Department; * Process Q1 Tip Distribution (refer to the step-by-step instructions above for Q2 Tip Distribution\); * Finalize monthly employee timekeeping data for payroll processing; * Finalize monthly employee tip data for payroll processing; * Submit payroll via the ONVIO portal; * Send the INFO FOPAG spreadsheet to HR; * Purchase transportation vouchers (VT) and submit to Finance with a copy to HR; * Approve payroll for DP after Manager’s review; * Update the store matrix and send it to Recruitment and Selection. Work Location: ST SHCS CLS QUADRA, 201 \- BLOCO C Working Hours: Monday to Friday, 08:00–18:00 Requirements: * Higher education degree (technologist, licentiate, or bachelor’s) in Administration or Human Resources; * Experience in administrative and/or human resources activities; * Proficiency in Microsoft Office Suite: Word, PowerPoint, and intermediate-level Excel spreadsheets. **Competencies** * Collaborative mindset, determination, and flexibility; * Empathy and proactivity; * Initiative, creativity, and self-motivation; * Strong communication skills and interpersonal relationship abilities; * Planning and organizational skills; * Discipline and commitment. Benefits **Average Salary** * CLT employment contract; * Base salary \+ tip fund; * Rotating shift schedule (6 days on, 1 day off) (flexible working hours required). **Benefits** * On-site meals; * Mobility allowance: Transportation Voucher (VT) or Fuel Voucher; * SESC membership benefits; * Partnership with Cogna Educação – up to 70% discount on undergraduate and postgraduate programs; * Life Insurance \- fully covered by the company (no employee contribution); * TotalPass \- Gym Membership Program: Optional benefit available after 30 days of employment, offering discounted TotalPass plans, paid 100% by the employee, extendable to dependents; * Structured career development plan